About the job
Taylor Management Company is seeking a professional, organized, and personable Full-Time On-Site Community Administrator for a condominium community located in Morris Plains, New Jersey.
The ideal candidate will be highly organized, dependable, and comfortable working directly with residents, vendors, the Community Manager, and Board members in a busy on-site environment.
Responsibilities Include:
- Serve as a primary point of contact for residents and respond to general inquiries
- Answer phones, emails, and resident correspondence in a professional and timely manner
- Assist the Community Manager with day-to-day community operations
- Prepare and process work orders and follow up with vendors and residents
- Maintain community records, files, correspondence, and administrative documentation
- Assist with resident notices, mailings, meeting materials, and community communications
- Coordinate vendor access, appointments, and scheduling as needed
- Track maintenance requests and outstanding items through completion
- Assist with homeowner account inquiries and general administrative matters
- Provide administrative support for Board and community meetings
- Maintain a professional and welcoming on-site management office
Qualifications:
- Prior administrative or customer service experience required
- Condominium, HOA, property management, or real estate experience preferred
- Strong written and verbal communication skills
- Excellent organizational skills and attention to detail
- Ability to manage multiple priorities and follow through on open items
- Professional and courteous when dealing with residents, Board members, and vendors
- Proficient with Microsoft Outlook, Word, and Excel
- Comfortable learning property management software and other office systems
- Ability to work independently while supporting the Community Manager