Talent Coordinator

Description

Hi, We’re AppFolio

AppFolio is more than a company. We’re a community of dreamers, big thinkers, problem solvers, active listeners, and multipliers. At every opportunity, we set the pace while delivering innovation built to carry real estate into the future. One in which every experience feels effortless, yet meaningful. Where customers are empowered to take on any opportunity. We show up as one team, connected by our values to be a force for good. Because together, we have the power to create extraordinary outcomes for our customers, our communities, and ourselves.

We’re looking for a highly organized, detail-oriented, and people-focused Talent Coordinator to join our Talent Acquisition (TA) team. In this role, you’ll be the glue that holds the interview process together, partnering closely with recruiters, hiring managers, and candidates to ensure a seamless, efficient, and positive hiring experience from start to finish.

As the “face of the company” for candidates, you’ll manage interview logistics, communication, and scheduling across functions. You’ll also support recruiting operations and contribute to process improvements and projects that enhance both candidate and hiring team experiences.

Your impact

• Coordinate all interview logistics, including kickoffs, interviews, and debriefs, with speed, accuracy, and a quick turnaround time.
• Act as a primary point of contact for candidates, interviewers, and hiring managers, ensuring clarity, preparedness, and a smooth experience.
• Manage logistics for candidate travel, in-person interviews, and swag shipment.
• Greet and host candidates during onsite interviews, creating a professional and welcoming environment.
• Continuously enhance and maintain the Talent Coordinator Playbook to reflect evolving best practices, process improvements, and our team's commitment to excellence and iteration.
• Support Talent Acquisition programs, events, and recruitment outreach efforts.
• Maintain accurate data and updates across scheduling and candidate tools (e.g., GoodTime, Jobvite, Gem).
• Support recruiting operations through workflow optimization, process improvements and troubleshooting.
• Support recruiters with critical day-to-day tasks, including posting jobs, sourcing, and drafting candidate messages.
  
  
  

Qualifications

• Ability to quickly learn and navigate scheduling and recruiting tools.
• Strong attention to detail when coordinating complex, multi-participant interviews across time zones.
• Adaptability and calm under pressure when managing last-minute changes or shifting priorities.
• Self-starter with a curious mindset and strong problem-solving skills; takes initiative, and proactively finds solutions without waiting to be asked.
• Process-oriented and proactive in improving systems, workflows, and candidate experience.
• Creates a welcoming and professional environment for candidates through clear communication, seamless scheduling (both remote and onsite), and efficient coordination to ensure a positive interview experience.
• Clear, confident communicator across all levels of the organization.
• Comfortable making updates in scheduling platforms (e.g., interviewer pools, templates).
• Enthusiastic team player who takes initiative and brings a continuous improvement mindset.
  
  
  

Must have

• Located in Santa Barbara, CA (onsite 3+ days per week).
• 2+ years of administrative experience in a high-pressure environment.
• Proficiency with tools such as Google Suite, Slack, Zoom, or similar.
• High attention to detail, excellent follow-through, and strong time management skills.
• Ability to handle confidential information with care and professionalism.
  
  
  

Compensation & Benefits

The hourly wage that we reasonably expect to pay for this role is: $25.80 - $31.65. The actual compensation for this role will be determined by a variety of factors, including but not limited to the candidate’s skills, education, experience, and internal equity.

Please note that compensation is just one aspect of a comprehensive Total Rewards package. The compensation range listed here does not include additional benefits or any discretionary bonuses you may be eligible for based on your role and/or employment type.

Regular full-time employees are eligible for benefits