Talent Acquisition Specialist

The Company

 

As the leading residential property management company in North America, we work hard to help communities thrive. Our dedication, responsiveness and integrity are why thousands of communities across the U.S. and Canada choose FirstService Residential to manage their properties. For more information, visit www.fsresidential.com and http://fsresidentialcareers.com/.

 

Job Responsibilities

 

Perform the recruitment and selection process for both non-exempt and exempt roles for FirstService Residential Illinois. We are looking for a high energy, resourceful, and collaborative team member who thrives in a fast-paced and ever changing environment. You will be working as part of a highly engaged HR Team supporting 500 associates across the Chicagoland area.

 

Essential Duties & Responsibilities

 

The job duties listed are typical examples of the work performed by positions in this job classification. Not all duties assigned to every position are included, nor is it expected that all positions will be assigned every duty.

 

• Conduct the recruiting role to source, attract and hire associates that are a sound fit for our culture, have a customer oriented and growth mindset, and looking to build a career
• Assist to develop and maintain best practices for engaging internal and external talent champions
• Source candidates through multiple channels including, but not limited to: online job postings, social media, referrals/networking, professional and trade organizations, colleges, trade schools, etc.
• Determine search strategies and implement online and other recruiting strategies best suited for the opening to attract the most qualified candidates
• Manage open requisitions via Applicant Tracking System - create job requisitions, post jobs and engage with candidates throughout the course of the recruitment process
• Engage passive talent by means of building relationships and utilizing platforms such as LinkedIn Recruiter, Indeed recruiting and others as necessary.
• Create and update recruitment ads/job postings
• Collaborate with Hiring Managers to create and update job descriptions for accuracy
• Build talent pipeline for positions with consistent recruiting needs
• Meet regularly with internal stakeholders to assess hiring needs
• Review applications and conduct phone interviews, in-person interviews, and coordinate next level interviews
• Coordinate any assessments or profiles required; initiate background checks.
• Prepare and extend offer letters
• Ensure completion of new associate documents prior to first day (i.e., offer letter, employment agreement, background check forms, etc.)
• Provide a professional and detailed transition from recruitment to On-Boarding process
• Maintain employee referral program and process referral payments with payroll team
• Provide exceptional customer service both to external customers, our candidates, as well as internal customers, our hiring teams and associates
• Other duties and projects as needed to support the recruitment process

 

Additional Duties & Responsibilities

 

• Demonstrate the FirstService Residential Values daily and practice and adhere to our Global Service Standards.
• Conduct business with the highest standards of personal, professional and ethical conduct.
• Participate in HR Team projects and meetings focused on serving our associates and clients.
• Follow all policies and Standard Operating Procedures as instructed by Management.
• Ability to deal with confidential and sensitive issues.
• Perform a range of special projects, tasks and other related duties as assigned.

 

Supervisory Responsibility

 

Peer coaching support to HR & Recruiting Coordinator

 

Education & Experience

 

• Bachelor’s Degree or some college plus job related education/experience preferred
• Minimum 2+ years of recruiting experience;
• Exposure to social media campaigns/recruiting platforms preferred.
• Experience with Applicant Tracking Systems and other HRIS systems
• Minimum one year of MS Office experience (Outlook, Word, Excel)
• ADP Vantage Recruiting Management (RM) experience a plus
• LinkedIn Recruiter experience a plus
• Background in customer service, property management, and/or real estate preferred

 

Knowledge, Skills & Proficiencies

 

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required.

 

• Exceptional written and verbal communication skills
• Ability to prioritize and multi-task
• Ability to work independently
• Highly organized and detail-oriented
• Collaborative attitude and team player
• Exceptional interpersonal skills
• Consistent professional demeanor
• Work efficiently under pressure
• Handle change in a positive manner
• Open to constructive criticism
• Reliable and discrete

 

Tools & Equipment Used

 

• Computer
• Copiers/printers

 

Physical Requirements / Working Environment

 

The physical demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job.

 

• Sitting at a desk for extended periods of time
• Working on a computer throughout the day (monitor, keyboard, and mouse use)
• Ability to listen and focus for extended periods of time

 

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Hours over and above normal office hours may occur, including evenings. Schedule is subject to change based on business needs.

 

Travel

 

Some travel between our Elk Grove Village and Downtown Wacker offices will be required. May travel to properties, if needed.

 

Disclaimer

 

The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties and responsibilities to this job at any time.