Site Manager

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Job Description

Primary Responsibilities-$25/Hour

• Maintain the safety of the entire complex daily. Ensure the peace, tranquility and well-
  
  

being of all residents, and protect all residents from annoyance and nuisance caused by

improper use of the apartment and common elements, to protect the reputation and

desirability of Kahului Ikena and to maintain a friendly and safe environment. This can

be accomplished by the strict and firm enforcement of the House Rules of Kahului

Ikena.

• Coordinate the various activities of daily operations to include building and grounds maintenance, service programs and improvement projects. Make record of any unsafe
  
  

conditions and resolve them on the spot if possible.

• Enforce House Rules and policies by communicating to offenders in a courteous but firm manner. Educate offenders at first warning with courteous and helpful communication. Provide offenders with warning letters and/or fines for any violations, issuing written violation notices and reporting those violations that go unresolved to the Board of Directors, and Management Agent for further action. Maintain a log of repeat offenders.
• Coordinate maintenance programs (ie landscape, pest control etc.) to include routine repair requests, and facility upgrading or corrective maintenance.
• Coordinate any service or improvement projects and monitor project to ensure quality and production standards for all work is upheld.
• Monitor contracted projects and ensure that residents have been notified of the schedule and/or any changes.
• Receive, investigate and resolve or if required, forward to the Management Agent and Board President, complaints and concerns by residents.
• Maintain an updated list and contact information of all residents and pets in case of emergencies.
• Inspect the entire property monthly and note any deficiencies that are visible and make the necessary repairs, or if unable to, report the deficiencies to the Board and Management Agent for further action. This includes the maintenance and security functions (all exterior lighting) and to follow up on any security problems (including fire alarms) with the necessary reports and notifications.
• Evaluate the performance of the Landscape Maintenance Co. and keep in close contact with them. Join the Oversight Committee in a walk-through with the Landscape Maintenance Co, (quarterly).
• Submit a Site Manager’s monthly report on the 5th of each month to the Board of Directors and Management Agent, of all emergencies, work completed, matters (resolved or unresolved) which could be considered of importance in revisions to House Rules, improvement projects, maintenance considerations or resident complaints and concerns.
• Site Manager is also required to handle emergencies after hours, as necessary, as part of duties and submit incident reports to the Board and/or Managing Agent.
  
  

Schedule of Duities for Site Manager

Weekly Duties

• Walk property and sweep walkways/planters/stairways/under stairways between and
  
  

around buildings to ensure that they are free of trash and debris. Report any bulky items

underneath stairwells to Board for necessary action.

• Walk property and sweep parking lot to ensure that it is free of trash and debris. Report any large oil stains in stalls and vehicles that seem abandoned in marked and guest
  
  

stalls.

• Walk property and ensure that trash bin areas are clean and that area I free of unwanted
  
  

bulky items. Hose down trash bin areas if necessary.

• While walking property make a list and report in-house violations or safety concerns so
  
  

that the Board can take proper action.

• Any warning or violations should be documented and submitted to Managing Agent for
  
  

follow-up and Board Review. See Exhibit A and B for violation process.

• While walking property report any damage or loose stairwells and banisters that need
  
  

repair. Secure loose wooden spindles as this is a safety concern. Repairs should be

documented and submitted to Managing Agent for follow-up and Board review.

Bimonthly Duties

• Wipe down and/or dust stairwell/wooden railings of each building.
• Wipe down and/or dust all fire extinguisher boxes.
• Wipe down all mail boxes and bulleting boards.
• Remove wasp, bees and all other inset nests if observed. Report any termite activity or
  
  

nests.

• While walking in between and around buildings, report any water leaks (if any) observed
  
  

from sprinkler heads or other areas to the Managing Agent. Also report any broken

sprinkler heads.

Monthly Duties

• Check all main water valves to units and manipulate (rotate handle) to ensure the valve
  
  

handle does not freeze up.

• Adjust light timers. They should go on 15 minutes before dust and go off 15 minutes
  
  

after sunrise.

• Walk property at night; note and replace any burnt out lights as needed.
• Make a detailed maintenance report so that issues such as repair work on property to include building, grounds, electrical, irrigation, drainage, excessive oil in stalls, sinage, roof repair, curbing etc. can be addressed.
• Keep a detailed log of hours worked and work performed and turn in to Managing Agent for Boad review by the 5th of each month.
  
  

Quarterly Duties

• Wipe down all light fixtures and exit signs.
• Sweep out all storage areas in buildings.
• Check and cleanout all 1s floor rain gutters and storm drains for debris. Clean quarterly
  
  

and after storm.

Semi-Annual Duties

• Pressure wash side walks around and between buildings. Annual Duties
• Paint red curbs if necessary or touch up.
• Paint entrance sign of Kahului Ikena complex and polish the brass letters.
  
  

Notes

Minor repair work will be discussed and should be done on a case by case basis. If purchases are made, keep and submit receipts for reimbursement. List day of work, time started and

ended, job description, materials used, receipts. Any expenses over $250.00 must be approved by the Board of Directors.

Site Manager’s contact information should be posted on all bulletin boards,

Requirements

• Basic knowledge of a property/building function.
• Able to perform minor repairs and use of power tools/equipment, etc.
• Microsoft Office (Outlook, PowerPoint, Excel, and MS Word a must)
• Comfortable with very broad parameters of responsibility and tasks.
• Comfortable speaking, engaging and working with diverse groups.
• Highly developed organizational and project management skills; outstandingly accurate attention to detail.
• Outstanding interpersonal style, collaborative manner, composure and self-control.
• Knowledge of Association documents and committee structure and function.
• Strong, clear and concise written and verbal communication.
• High level of integrity and confidentiality.
• Self-motivated and ability to work with minimal supervision
• Desire and ability to innovate.
• Ability to sit, stand, bend, stoop, reach and walk throughout the day.
• Ability to traverse and climb rough, uneven, varied terrain of the Common Area property.
• Manual dexterity and vision sufficient to operate computer system for potentially long periods of time without experiencing abnormal hand, wrist or eye strain.
• Hearing sufficient to understand conversations, both in person and on the telephone.
• Ability to lift and carry up to 20 lbs.
• Must be capable of safely operating a vehicle and possess an appropriately valid motor vehicle operator's license
  
  

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.