Seasonal Administrative Assistant

With more than 225 branch offices across North America, Associa is building the future of community for nearly five million residents worldwide. Our 11,000+ team members lead the industry with unrivaled education, expertise, and trailblazing innovation. For more than 43 years, Associa has brought positive impact and meaningful value to communities. To learn more, visit www.associaonline.com.

Job Description

The Administrative Assistant will support and assist general office activities and projects with

administrative tasks and provide customer service support. Under moderate supervision, work may

involve contact with homeowners and board members.

Duties include but are not limited to:

• Organizing and preparing correspondence relating to association business.
• Receiving and responding to incoming calls from homeowners, Board members and vendors.
• Reviewing invoices for completeness/accuracy of charges and prepare payable vouchers for manager’s approval if not completed by Telephone Operator.
• Processing and distributing incoming and outgoing mail for the office and Associations.
• Preparing and assisting community managers with monthly board packages and in house mailings.
• Updating homeowner and association information in C3 and shared files.
• Relieving concierge/telephone operators on an as needed basis
  
  

Requirements

• Knowledge of Microsoft Office products (Word, Excel, Outlook, etc.) at a proficient level.
• Professional communication skills (phone, interpersonal, written, verbal, etc.).
• Professional customer service skills.
• Knowledge of typical business correspondence (grammar, structure, punctuation, spelling, etc.) at a proficient level.
• Interpretation and completion of verbal and/or written instructions at a proficient level.
• Knowledge of general office equipment (copier, fax, phone systems, etc.)
• 0 – 3 years of directly related or closely related experience
  
  

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.