Records Coordinator

Job Details

Description

Primarily responsible for utilizing ARI software to scan all documents forwarded to records department. Providing file management to all new and existing communities that includes sorting/filing documents, researching files, new community set up and file preparation for transitioning communities.

Position Responsibilities

Partners with Records Manager to execute an effective scanning process.
Supports the Community Managers through new community file set up and transitioning communities. 
Utilizes ARI to scan documents.
Classifies all materials not readily discernible.
Set up/organize files for new communities.
Prepares files of exiting communities turning over to new management.
Sorts/files documents.
Posting monthly financials to community websites.
Labels boxes being placed into off-site storage.
Placing orders to send/retrieve items from off-site storage.
Retrieves boxes/maps for communities transitioning to new management.
Ordering office supplies.
Creating welcome packets for new homeowners.
Back up support for Mail room.
Performs other related duties as directed.

Knowledge, Skills And Abilities

Ability to multitask and prepare and process large amounts of administrative and customer request items while being detail oriented.
Ability to handle multiple tasks simultaneously, establish priorities, and meet deadlines.
Exceptional organization and tracking skills.
Ability to function efficiently in a fast-paced, demanding environment.
Ability to proficiently utilize computer programs and company database systems, including Microsoft Office, internet and e-mail systems.
Ability to interact and work positively and effectively with homeowners and staff at all levels.
Advanced communication skills both verbal and written.
Superior customer service skills.
Ability to work collaboratively and cooperatively within the department as well as with other departments.

Physical Demands & Work Environment

Sitting at workstation in an office setting utilizing the computer.
Ability to continuously stand or walk.
Ability to bend, squat, climb stairs and lift frequently.
Ability to lift up to 50 pounds occasionally.