Property Manager Assistant

With more than 225 branch offices across North America, Associa is building the future of community for nearly five million residents worldwide. Our 11,000+ team members lead the industry with unrivaled education, expertise, and trailblazing innovation. For more than 43 years, Associa has brought positive impact and meaningful value to communities. To learn more, visit www.associaonline.com.

Job Description

Join a well-established Condo Management Company certified as a "Great Place to Work" four years in a row.

The Property Assistant supports the Portfolio Manager and other site staff to provide seamless customer service to the residents and board members.

Essential functions:

• Draft communications and documents for management, residents, and board members.
• Manages ongoing, and incoming communications.
• Maintains condominium documents, contracts, regulations, phasing, violations, and all related correspondence to owners, and Portfolio Manager.
• Provides administrative and customer support to Property Manager including coordination of monthly meetings, facilitating maintenance requests, scheduling appointments, and unit owner requests.
• Provides administrative support to residents during the sale and/or refinancing of unit(s) and modification requests/approvals.
• Database management for the property.
• Maintains office hours as directed by Portfolio Manager.
• Other duties as assigned.

Requirements

• Background, Skills, and Abilities
• Similar experience in a fast-paced environment.
• Take leadership role in absence of Portfolio Manager.
• Two-year degree preferred.
• Strong communication skills (both written and oral)
• High levels of attention to detail, initiative, accountability, and adaptability.
• Must be able to meet deadlines and multi-task.
• Must be able to build strong relationships at all levels: team members, site staff, residents, and board members.
• Strong Microsoft Office skills and experience in property management databases would be a plus.
• The candidate must be able to work independently and as a Team member of the site staff team, take direction from the supervisor, and understand and commit to the mission. Previous experience is preferred, but not required.
• Must be able to pass a drug test

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.