Property Administrator in Property Management Field

We are seeking a Property Administrator / Assistant Property Manager in Property Management Field to become a part of our team! You will help facilitate the running of townhouses, condominiums and cooperatives in North Jersey.

Responsibilities:

• Primary person to answer and assist with phone calls to the office
• Assist Property Managers with incorporating technology into their routine
• Managing Property Manager's meeting schedule (Board elections, fire inspections, dryer vent clean outs etc).
• Oversee and coordinate all property communications (heavy emails / heavy phone calls / draft memorandums)
• Onboard new residents for community associations (parking stickers / welcome packets / move in dates)
• Scanning invoices for processing and filing documents
• Provide assistance to residents involving billing and HOA payment issues
• Draft and distribute notices / violation letters for communities
• Investigate and resolve owner's maintenance issues (leaks, landscaping issues etc.)
• Ensure all work orders and repair requests are processed in a timely fashion
• Maintain Association document files
• Occasionally driving to properties to post memos, or driving to post office, etc.
• Help with software upgrade to new property management software
• *NOTE - not looking for real estate agents
  
  

Qualifications:

• Previous office experience
• Very strong computer skills (Word, Excel, PDF, Outlook)
• Fast typing skills
• Ability to multitask and prioritize
• Excellent written and verbal communication skills
• Experience with Vantaca Property Management software, a plus
  
  

Hours 9-5PM with 1 hour paid lunch. Medical Insurance Offered.

Company Description

GEM Property Management Company is a full service New Jersey Community Association management firm, comprised of highly qualified professionals with extensive experience in all aspects of property management, construction, financial advisory and administrative services. Since our founding in 1989, we have been a leader in New Jersey property management consisting of planned communities, condominiums, cooperatives and commercial buildings.

GEM Property Management Company is a full service New Jersey Community Association management firm, comprised of highly qualified professionals with extensive experience in all aspects of property management, construction, financial advisory and administrative services. Since our founding in 1989, we have been a leader in New Jersey property management consisting of planned communities, condominiums, cooperatives and commercial buildings.