Property Administrator (Assistant to Property Managers)

Job Description

Description:

Under the direction of the Property Manager, responsible for the assistance of the overall management of assigned properties to satisfy the requirements of clients and to meet the financial objectives of the client communities.

Position Responsibilities

• Aids in the communication between the Property Manager, board members and residents.
• Assists with the oversight, bidding, renewals, and specifications of contracts.
• Participates in the monitoring of property inspections and violations.
• Assists in the bidding, oversight, and pro-active suggestions of special projects.
• Facilitates work orders, tracking the completion, reporting, and communications between contractors and Property Manager.
• Aids in the preparation and tracking of regular maintenance programs for client communities.
• Assists the Property Manager with creating the annual operating budget of client communities.
• Under the direction of the Property Manager, issue statement of accounts to delinquent owners.
• Assist the Property Manager in organizing newsletters, website news, e-mail and letter correspondence to board members and residents. Send notifications and welcome packages when necessary.
• Performs administrative tasks and general office duties.
• Assist the Property Manager in the planning and organization of monthly board meetings.
• Performs other duties as assigned.
  
  

Requirements:

Essential Skills & Education/Experience Requirements

• Demonstrated customer service skills
• Detail oriented and organized individual
• Working knowledge of Microsoft applications
• Excellent communication skills, verbal and written
  
  

Physical Demands/Work Environment

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions:

• Physical Demands: While performing the duties of this job, the employee is required to walk; sit; stand; use hands; fingers; reach with hands and arms; stoop; talk or hear. The employee may occasionally lift and/or move up to 20 pounds. Specific vision abilities required by the job include close vision, distant vision, color vision, peripheral vision, depth perception and the ability to adjust focus.
• Work Environment: The noise level in the work environment is minimal.
  
  

General Sign-Off

• The employee is expected to adhere to all company policies.
• Adhere to policies and procedures relating to all compliance laws and regulations defined by industry standards.