Processing Center Administrative Assistant

With more than 225 branch offices across North America, Associa is building the future of community for nearly five million residents worldwide. Our 11,000+ team members lead the industry with unrivaled education, expertise, and trailblazing innovation. For more than 43 years, Associa has brought positive impact and meaningful value to communities. To learn more, visit www.associaonline.com.

Job Description

The Administrative Office Associate requires an individual that is internal customer-oriented and

can prioritize and multi-task at a quick pace. The primary duties for the Administrative Office Associate are to receive, and process print jobs, incoming and outgoing mail, scan, file, as well as assist with other administrative tasks

Duties include but are not limited to:

• Process incoming and outgoing mail
• Monitor and inventory Supplies
• Managing client electronic and hardcopy records
• Annual Filings
• Process new owner welcome packets
• Track HO6 insurance
• Mailing taxes
• Change of addresses and returned mail
• Vaulting and e-filing of various documents
• Process print jobs, scanning and faxing
• Other tasks as required
  
  

Requirements

High School diploma or GED Required

• Associates Degree Preferred
• 0 – 3 years of directly related or closely related experience
• Minimum 2 years of supervisory or management experience Typical office environment

• Overtime may be required
• Need to lift and carry up to 50 lbs.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to stand and to reach above shoulders with hands and arms in order to file a variety of documents; use hands and fingers

to input data to information system; and talk or hear in order to gather and provide information on departmental processes. The employee is often required to sit in order to process information and conduct data entry activities.

ENVIRONMENTAL DEMANDS

Work is performed in a climate-controlled office without exposure to adverse environmental conditions such as dirt, dust, pollen, odors, wetness, humidity, rain, fumes, temperature, and noise extremes, machinery, vibrations, electric currents, traffic hazards, toxic agents, violence, disease, or pathogenic substances.

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.