Portfolio Administrator

Taylor Management Company is currently seeking a portfolio administrator. Requirements Minimum 2 years' experience in the industry Assist Portfolio Manager with required tasks Accept, create, prepare and submit work orders to schedule crews to perform maintenance and repair work. Inspect grounds and buildings of portfolio communities on regular basis. Respond to trustee questions. Attend monthly meetings with trustees as necessary. Communicates with owners/residents and the board of trustees via written correspondence, telephone, e-mail, and/or any electronic mean available to resolve any administrative issue that may arise. Address unit owner’s inquiries concerning the common areas of the condominium portfolio, owners/resident’s conflicts, and resolution with the board of trustees when necessary. Coordinate capital projects. Review monthly financial reports and approve for distribution to trustees. Ensure that each condominium has current, adequate, and periodically reviewed master insurance policy coverage, including replacement cost and directors’ and officers’ liability coverage. Prepare and conduct annual election meetings. Collaborate in budget planning, review annual budget with board of trustees and obtain their approval. Review and approve bills for each property in the portfolio. Ensure that the Condominium Documents are followed and enforce rules and regulations of each condominium in the portfolio according to the procedures established by the condo documents and the board of trustees. Solicit bids/services from contractors following proper procedure to meet the needs of the condominiums’ regular needs and management projects approved by the board of trustees. Prepare and keep in the appropriate physical and electronic file project condominium records and detailed incident reports Be available for emergency calls 24/7 Review monthly delinquency reports and follow up with the necessary action, including collection procedures. Benefits Medical Insurance Dental Plan Vision Plan 401k Voluntary Life Insurance Paid vacation, paid sick & personal time off Paid holidays Flex Spending Account Dependant Care Account Continued Training