FirstService Residential New York is seeking a Payroll Coordinator to join our Manhattan-based Client Human Resources Team. Job duties and responsibilities include but are not limited to, the following:
- Oversee the Payroll functions, systems and programs for FirstService's clients' payroll, ensuring that policies and procedures comply with all government regulations and company guidelines.
- Effectively and timely communicate project expectations to team members and stakeholders.
- Process weekly and biweekly, non-exempt and exempt, multi-state payrolls for 1,000+ union and non-union associates among 100+ entities.
- Enter payroll data including new hires, terminations, leave of absences, adjustments, rate changes, direct deposit, tax exempt information, paid time off, and related information into on-line payroll system.
- Reconcile payroll previews before and after they have been processed.
- Produce timely payroll standard reports for multiple pay cycles and entities.
- Process and audit payroll reports for payroll close.
- Coordinate union and worker's compensation audits for over 100 different entities.
- Communicate with associates and related departments to answer questions and resolve problems.
- Issue manual pay checks for employees to address payroll discrepancies and timesheet corrections.
- Reconcile and maintain monthly employee medical insurance and 401k plans and assist associates with any inquires.
- Manage periodic audits, projects and processes.
- Serve as a resource and provide guidance during all stages of projects and deliver progress reports, proposals, requirements documentation, and presentations.
Knowledge, Skills, and Proficiencies:
- Bachelor's Degree in Human Resources or related field is preferred.
- Must have 3+ years of experience processing multi-state payrolls.
- Specialized knowledge and ability to interpret and apply Federal/State laws, rules and regulations relating to payroll.
- Knowledge of union payroll, preferably 32BJ.
- Knowledge of MS Office.
- ADP Workforce, ADP PC Payroll, E-time preferred.
- Excellent customer service skills.
- Strong verbal, presentation, and written communication skills.
- Ability to communicate and provide guidance to all employee and client levels.
- Must have strong proficiency in Windows and Microsoft Office, including but not limited to Word, Excel, Power Point and Outlook.
- Proficiency researching the Internet