Part Time Receptionist, Pingree Grove

The Company

Do you aim high? Are you genuinely helpful? Are you looking for a place where you can make a

difference, receive ongoing support and training, and build a rewarding, long-lasting career? Then you may be a good fit for FirstService Residential, North America’s foremost property

management firm. As we continue to grow, we’re looking for quality people who share our dedication to doing what’s right, improving residents’ quality of life, building great relationships

and truly making a difference for their clients, their colleagues and themselves. Is that you? If so, we think you should get to know us.

Job Responsibilities

FUNCTION: Greet and assist residents as much as possible. Assist Community Association Manager, Property Administrator and Lifestyle Director with the fulfillment of various responsibilities.

• Answer telephones
• Greet and assist residents
• Call residents with information
• Make the proximity cards for all residents and guests
• Maintain computer program for proximity system
• Inventory control and order supplies
• Copy all Agendas and related material for all meetings
• Assist Board members when needed for copying or projects
• Process correspondence, mailing and photocopying
• Maintain a current roster of residents (and renters/lessees)
• Have a record keeping system, maintain files for easy access
• Assist Community Association Manager, Property Administrator and on-site staff and residents as much as possible.
• Create and revise forms and letters.
• Additional duties as may be assigned.
• Assist resident with registration of Lifestyle activities/events/trips.

ENVIRONMENTAL REQUIREMENTS:

• Must be able to work on more than one assignment at a time with frequent interruptions, changes and delays. Must be able to remain focused and work effectively, efficiently, and cheerfully under stressful circumstances.
• Maintain a clean and orderly work ethic especially during classes and special events to ensure a safe environment.

This is not necessarily an exhaustive list of all responsibilities, skills, duties, requirements, efforts or working conditions associated with the job. While this is intended to be an accurate reflection of current job, management reserves the right to revise the job or to require that other or different tasks be performed when circumstances change (I.E. emergencies, changes in personnel, workload, rush jobs or technological developments).