Onsite Executive Administrative Assistant (EdCO2022-4747)

GrandManors is a Division of RealManage, a company that specializes in the management of community associations with onsite staff. Our mission is to provide the best possible lifestyle HOA management services to our partner communities by encompassing the Best People, Best Technology, and Best Service reputation of RealManage and its CiraConnect division. The GrandManors professional staff has decades of experience managing age-restricted communities, luxury high-rise condominiums, co-ops, urban mixed-use, and large-scale single-family developments with complex amenities. Our focus is on customer service and lifestyle for the residents and the boards we serve- ensuring that the community receives the finest management in the industry.

GrandManors is a values-based company with the following values as our guiding principles

• Integrity we always do the right thing.
• Respect for our customers, employees and company; mutual respect is the cornerstone for every GrandManors relationship.
• Selflessness more than teamwork; we are part of something special and much larger than any of us.
• Personal Relationships we are a professional services company; people do business with people they like.
• Always Improving never satisfied, always learning and always growing; one is either getting worse or getting better...never staying the same. At GrandManors, we are always getting better.

Location Codillera Condominiums is a mountaintop paradise with miles of trails to discover, friendships to be made and adventures to be had. Comprised of more than 7,000 acres of natural beauty, three distinctive neighborhoods, endless amenities and three world-class golf courses, Cordillera is like no other Rocky Mountain community. Other amenities that amplify the mountain experience include private fishing waters on the Eagle River and local ponds, the Cordillera Equestrian Center, miles of riding, hiking and Nordic ski trails, athletic center with tennis and pickle ball courts and and outdoor pool and play area in the summer.

The Summit, the Ranch and the Divide make this a one-of-a-kind community. From distinctive enclaves to custom-built homes and full ranches, Cordillera offers a multitude of mountain living options for your next address. For those seeking a Colorado Ranch lifestyle, with a minimum of 35 acres each and stunning views of the Flat Tops and Gore Range, the Territories are the perfect choice.

Executive Assistant to the General Manager

The Executive Assistant provides administrative support in a variety of functions to the General Manager, including assisting with the operations of the Administration Team, Design Review Board, Healthy Forest, Lifestyle, and Post Office. This role will ensure that requests presented to the General Manager for consideration are summarized, prioritized, and researched in a concise and useable format for the executive to review. This position may create, or coordinate, community and board communications, memos, and calendar schedules.

We are looking for a candidate that is highly organized, proactive, and articulate that will use these skills to help maximize their executives’ time and efficiency. The candidate must be professional, flexible, and able to thrive in a dynamic work environment. Excellent communication and people skills are critical as well as the ability to build strong relationships internally and externally. The candidate should handle confidential matters with discretion, be a proactive problem solver, and work effectively on a team and independently.

Responsibilities

• Receives and screens homeowner inquires or concerns and provides resolutions
• Supplemental support and oversight of the Design Review Board, Healthy Forest, Lifestyle, and Post Office
• Ability to learn and interpret the Association’s governing documents
• Assist with Human Resource and Payroll responsibilities
• Assists with the preparation of correspondence, forms, reports, and other written communications as needed
• Schedules and coordinates Board meetings and communications
• Assists in preparation of community emails and correspondence
• Plus other work related tasks as needed

Skills

• Critical thinking skills, decisive judgement, and the ability to work with minimal supervision.
• Proficiency in Excel, Microsoft Word, and Constant Contact
• Effective verbal and written communication skills with internal and external contacts
• Ability to use independent judgment to determine priority and sensitivity of inquiries and responses
• Valid Driver’s License

Full benefits offered - employee medical premiums paid for by company