Onsite Bookkeeper (CSTX2024-7236)

GrandManors is a Division of RealManage, a company that specializes in the management of community associations with onsite staff. Our mission is to provide the best possible lifestyle HOA management services to our partner communities by encompassing the Best People, Best Technology, and Best Service reputation of RealManage and its CiraConnect division. The GrandManors professional staff has decades of experience managing age-restricted communities, luxury high-rise condominiums, co-ops, urban mixed-use, and large-scale single-family developments with complex amenities. Our focus is on customer service and lifestyle for the residents and the boards we serve- ensuring that the community receives the finest management in the industry.

RealManage is a values-based company with the following values as our guiding principles:

• Integrity: we always do the right thing.
• Respect: for our customers, employees and company; mutual respect is the cornerstone for every RealManage relationship.
• Selflessness: more than teamwork; we are part of something special and much larger than any of us.
• Personal Relationships: we are a professional services company; people do business with people they like.
• Always Improving: never satisfied, always learning and always growing; one is either getting worse or getting better...never staying the same. At RealManage, we are always getting better.
  
  

Property / Location Summary:

Cape Royale is a deed restricted community situated approximately five miles from Coldspring in San Jacinto County, Texas. Houston is approximately 65 miles south and is the 5th largest metropolitan center in the United States.

Coldspring is the county seat of San Jacinto County, named for the San Jacinto River which crosses it and in honor of the battle for Texas independence.

Cape Royale sits on the southwest shore of beautiful Lake Livingston. This lake is a reservoir located in the East Texas Piney Woods. Lake Livingston was built and is owned and operated by the Trinity River Authority of Texas under contract with the City of Houston for water-supply purposes.

Responsibilities

R esponsible for recording and maintaining financial transactions for all Cape Royale, which includes the Marina, accounts receivable, and accounts payable.

• A/P –
• Reviewing and getting appropriate approval(s) for all expenses
• Recording expenses using appropriate GL codes
• Processing payment for expenses on a timely basis, avoiding late fees, through the appropriate checking account (reserve fund or operations)
• A/R - revenue from annual assessments, fines, special assessments, boat slip leases, trailer storage leases
• Producing and sending invoices for the above-mentioned revenue transactions with appropriate approvals
• Recording payments received using appropriate GL codes.
• Making deposits to appropriate bank accounts when payment is received in the office.
• Marina Store
• Reviewing store sales weekly at a minimum. May require more frequent review during the busy season.
• Recording sales (income) using appropriate GL codes
• Making deposits to appropriate bank accounts on a weekly basis. May require more frequent review during the busy season.
• Work with Marina Store Manager to ensure that the POS system is used properly.
• Inventory is logged into the POS system when received.
• Pricing of items is logged into the POS system and updated as needed.
• Inventory of items is conducted at least annually and documented. All inventory discretions are reported to the appropriate manager and resolved accordingly.
• Ensure all licenses and inspections are conducted on a timely basis.
• Marina Boat Slip and Trailer Storage Leases
• Work directly with customers to execute and maintain all leases.
• Monitor the balance due on all leases and conduct appropriate collection activities following the collection policy.
• Assessments, special assessments, fines
• Assist the General Manager in monitoring the balance due on all accounts and conducting appropriate collection activities following the collection policy.
• Ensure that all billable lots are invoiced appropriately every year.
• Delinquent Accounts
• Notify the General Manager of all delinquent accounts monthly.
• Do not lease boat slips or trailer storage to those property owners with delinquent accounts.
• ACC (Architectural Control Committee)
• Receive all ACC payments from the Community Manager.
• Record to property owner account using appropriate GL code.
• Record deposits to the owner's account and monitor to ensure deposits are returned when the project is complete or move to the appropriate GL if deposits are retained.
• Reports
• Assist the General Manager with monthly balance statements and financial statements.
• Preliminary reports to the Manager and Finance Committee by the 10 th of each month
• Final reports to the Manager, Finance Committee, and Board by the 15 th of each month
• Produce other reports as requested by the Manager, Finance Committee, or Board
• Could include delinquency reports, AR and AP reports, and billing by property.

plus other work related tasks as needed

Qualifications

The qualifications for this position include the following:

• 1-5 years of bookkeeping / accounting experience or an accounting / business degree
• Real estate / property management industry experience a plus
• Hands on experience with mid-tier accounting software applications a plus
• Excellent computer skills including spreadsheet software
• Excellent grasp of basic accounting theory and methods of accounting (accrual, cash and modified cash)
• Strong organizational and prioritization skills
• Strong interpersonal/communication (written and verbal) skills
• Ability to work efficiently in a dynamic, challenging, high change/growth environment
• Ability to follow established standard operating procedures and meet deadlines
  
  

Pay and Benefits:

$22.00 to $25.00, depending on education and experience.

Benefits include:

• Medical Insurance - * ‘Employee’ Insurance premium is paid for by company
• Highest level employee plan will incur a cost
• Dental Insurance
• Vision Insurance
• Life and Disability Insurance
• HSA (Required High Deductible Medical Plan to be eligible)
• FSA
• Education Reimbursement
• 401K matching
• Employee Assistance Program (EAP)
• 11 paid Holidays