Onsite Assistant Community Association Manager - Bilingual (OFL2023-6244)
- RealManage
- Orlando, FL (On-Site)
- Posted 1yr ago
Job Details
- Salary$21-$24 per hour
- Job TypeFull-time
- Company TypeManagemet Company
- Job CategoryOnsite Management
- Job WorkplaceOn-Site
- Job Workplace LocationOrlando, FL, USA
Job Description
How would you like to work for a technology-based HOA management company that is growing rapidly, offers opportunities to advance your career, and has a company culture that truly supports its team members? We are a company that understands and appreciates your professionalism and hard work. We are a company that provides support with a Manager Success Group, continuous training, administrative support, etc. to all team members. RealManage is committed to do everything possible to ensure your long-term career success. With RealManage, you are not just an employee, you are family.
Company Overview:
RealManage is a national Inc. 5000 firm with clients and operations in 24 states coast to coast that delivers services to homeowners’ associations (HOAs), condominium associations, cooperatives, luxury high-rises, municipal utility districts, and master-planned communities. RealManage also serves nationally recognized developer/builder clients.
As one of the largest (#3 out of 5,000+ firms) and fastest-growing companies in the community management industry, RealManage offers exceptional solutions provided at competitive prices with the best people, best practices, and best technology of cloud-based and mobile apps. The RealManage mission is to provide comprehensive and innovative solutions; exceed the expectations of our customers; provide visibility and transparency in all that we do for our clients who place their trust in us; measure our performance and improve at the fastest rate possible; create a work environment that encourages professionalism, growth, and diversity; and grow a financially strong organization which will enable us to provide industry leading innovations apart from our competition.
RealManage is a values-based company with the following values as our guiding principles:
- Integrity: we always do the right thing.
- Respect: for our customers, employees and company; mutual respect is the cornerstone for every RealManage relationship.
- Selflessness: more than teamwork; we are part of something special and much larger than any of us.
- Personal Relationships: we are a professional services company; people do business with people they like.
- Always Improving: never satisfied, always learning and always growing; one is either getting worse or getting better...never staying the same. At RealManage, we are always getting better.
Responsibilities
We are seeking a bilingual Assistant CAM to assist with day to day operations
- Deed Restriction Letters: Produce and track letters based on the site inspections. Maintain violation log, both active and resolved
- Renewals: Track expiration dates on all agreements for assigned associations (landscape maintenance, pool maintenance, janitorial, etc.), solicit bids for renewal, renew the agreements with current vendor if requested and/or assist the bid packet preparation. Insure that all agreements are fully executed and are appropriately filed
- Meeting Notice Preparation: Assist with the preparation of the Board Meeting Packets and Annual Members Meeting Packets in accordance with the association’s bylaw notice requirements
- Attendance at Meetings: Attend Board Meetings and Annual Members Meetings as needed to assist the Association Manager and to record minutes
- Prepare Minutes: Draft meeting minutes and make additions/changes as directed by the Association Manager and Board Members for assigned associations. Manage the approval process of the minutes by the Association Manager and circulate to the
- Board of Directors within thirty days of the meeting
- New Board Member Packets: Prepare and fulfill the New Board Member Packet(s) within two (2) working days of the Annual Members Meeting
- Maintenance of Corporate Records: Maintain and update the corporate records and minutes books for assigned associations
- Committee Coordination: Manage the volunteer process for assigned associations and maintain a data file of volunteers for each committee and manage committee requests
- Filing: Set up files for new associations as assigned and maintain association files per standard office procedures
- Research and Coordination: Assist the Association Manager with researching resident requests, securing locations and dates for meetings
- Plus other work related tasks
Qualifications
- Bilingual required
- Notary
- Obtain CAM License within 60 days of hire
- 1 year of apartment, commercial or property management experience required
- Previous Homeowner Association (HOA) management experience strongly desired
- Microsoft Office products
- Communication skills
- Attention to detail
- Service orientation
- Responsiveness and follow up
- Multi-tasking - Ability to handle multiple tasks/situations at one time
Pay and Benefits:
$21.00 to $24.00 hour, depending on education and experience.
Benefits include:
- Medical Insurance
- Dental Insurance
- Vision Insurance
- Life and Disability Insurance
- HSA (Required High Deductible Medical Plan to be eligible)
- FSA
- Education Reimbursement
- 401K matching
- Employee Assistance Program (EAP)
- 9 paid Holidays