Onsite Administrative Assistant - part time (SFL2023-5820)

RealManage is a national Inc. 5000 firm with clients and operations in 24 states from California to Florida and from Texas to Illinois that delivers services to homeowners’ associations (HOAs), condominium associations, cooperatives, luxury high-rises, municipal utility districts, and master-planned communities. RealManage also serves nationally recognized developer/builder clients.

As one of the largest (#3 out of 5,000+ firms) and fastest-growing companies in the community management industry, RealManage offers exceptional solutions provided at competitive prices with the best people, best practices, and best technology of cloud-based and mobile apps. The RealManage mission is to provide comprehensive and innovative solutions; exceed the expectations of our customers; provide visibility and transparency in all that we do for our clients who place their trust in us; measure our performance and improve at the fastest rate possible; create a work environment that encourages professionalism, growth, and diversity; and grow a financially strong organization which will enable us to provide industry leading innovations apart from our competition.

RealManage is a values-based company with the following values as our guiding principles

• Integrity we always do the right thing.
• Respect for our customers, employees and company; mutual respect is the cornerstone for every RealManage relationship.
• Selflessness more than teamwork; we are part of something special and much larger than any of us.
• Personal Relationships we are a professional services company; people do business with people they like.
• Always Improving never satisfied, always learning and always growing; one is either getting worse or getting better...never staying the same. At RealManage, we are always getting better.

The Administrative Assistant assists in the management of daily operations of community associations delivering professional services and exceptional customer satisfaction in accordance with the service level agreement, and in alignment with the company’s guiding principles.

The On-site Administrative Assistant will report directly to the Licensed Community Manager.

This position schedule will be part time - schedule may vary

JOB RESPONSIBILITIES

• Assist the CAM with the following tasks
• Familiarization with Community Governing Documents
• Board of Director Meetings
• Notice Mailings
• Meeting Preparation
• Annual and Organizational Meetings
• Notice Mailing
• Meeting Preparation
• Attend Meeting to assist with sign-in, ballot and proxy counting
• Budget Meeting
• Vendor Mailing
• Notice Mailing
• Meeting Preparation
• Plus other work related tasks as needed

Miscellaneous

• Serve as an ambassador of corporate culture and growth by leading by example.
• Read and comply with the RealManage and Keystone Property Management Group Employee Handbooks.
• Follow all Policies and Standard Operating Procedures as directed by Management.
• Perform and or participate in any range of special projects, tasks and other related duties/tasks as assigned by Management.
• High school diploma or GED required. Associate degree preferred.
• Excellent verbal and written communication skills, including ability to effectively communicate with internal and external customers.
• Excellent computer proficiency (MS Office – Word, Excel and Power Point).
• Must be able to work under pressure and meet deadlines, while maintaining a positive attitude and providing exemplary customer service.
• Ability to work independently and to carry out assignments to completion within parameters of instructions given, prescribed routines, and standard accepted practices.

Pay - $18.00 to $20.00 hour based on education and experience