Onsite Administrative Assistant
- Associated Asset Management (AAM)
- Florence, AZ (On-Site)
- Posted 2mo ago
No longer accepting applications
Job Details
- SalaryNot provided
- Job TypeFull-time
- Company TypeManagemet Company
- Job CategoryOnsite Management
- Job WorkplaceOn-Site
- Job Workplace LocationFlorence, AZ, USA
Job Description
About the job
Job Details
Description
This new community is a destination Community featuring a Pool, Fitness Center, Basketball Courts, Splash Pad, Parks, Dog Park, and so much more. The Community is projected to have 2,500 homes at build out with 350 homes closed.
Primarily responsible for providing all assistance to the Community Manager and residents at an on-site property which includes daily customer service to homeowners, HOA board members and other on-site staff.
Position Responsibilities
Description
This new community is a destination Community featuring a Pool, Fitness Center, Basketball Courts, Splash Pad, Parks, Dog Park, and so much more. The Community is projected to have 2,500 homes at build out with 350 homes closed.
Primarily responsible for providing all assistance to the Community Manager and residents at an on-site property which includes daily customer service to homeowners, HOA board members and other on-site staff.
Position Responsibilities
- Perform a wide spectrum of administrative duties that are essential to successfully enforcing community Covenants, Conditions & Regulations (CC&R’s), provides administrative support and other tasks as directed by On-site Community Manager and other on-site staff members.
- Develops a working relationship with management and residents.
- Extend top-notch customer service and problem resolution via phone and face-to-face interaction with residents and developer staff.
- Provide traditional office support by maintaining calendars and appointments, composing correspondence, and creating/maintaining database information.
- Arrange various meetings (times/locations) and prepare all correspondence necessary to notify included parties.
- Assists with lot and community inspections of common areas according to AAM’s management contract.
- Work with vendors to provide direction and collect bids per the manager.
- Maintains accurate and current association records.
- Performs other duties as directed by management staff.
- Ability to multitask and prepare and process large amounts of administrative and customer request items while being detail oriented.
- Ability to handle multiple tasks simultaneously, establish priorities, and meet deadlines.
- Exceptional organization and tracking skills.
- Ability to function efficiently in a fast-paced, demanding environment.
- Ability to proficiently utilize computer programs and database systems, including Microsoft Office, internet and e-mail systems.
- Ability to interact and work positively and effectively with homeowners and staff at all levels.
- Advanced communication skills both verbal and written.
- Superior customer service skills and phone etiquette.
- Ability to work collaboratively and cooperatively within the department as well as with other departments.
- Primarily sitting at workstation utilizing a computer in an office setting.
- May be required to lift boxes, fill paper trays, and other minor physical office related tasks.
- Walking/driving through community to assist in lot and common area inspections.
- Helping to set up/break down for events as needed.
No longer accepting applications