Onsite Accountant Assistant (CSTX2023-6402)

How would you like to work for a technology-based HOA management company that is growing rapidly, offers opportunities to advance your career, and has a company culture that truly supports its team members? We are a company that understands and appreciates your professionalism and hard work. We are a company that provides support with a Manager Success Group, continuous training, administrative support, etc. to all team members. RealManage is committed to do everything possible to ensure your long-term career success. With RealManage, you are not just an employee, you are family.

Company Overview:

RealManage is a national Inc. 5000 firm with clients and operations in 24 states coast to coast that delivers services to homeowners’ associations (HOAs), condominium associations, cooperatives, luxury high-rises, municipal utility districts, and master-planned communities. RealManage also serves nationally recognized developer/builder clients.

As one of the largest (#3 out of 5,000+ firms) and fastest-growing companies in the community management industry, RealManage offers exceptional solutions provided at competitive prices with the best people, best practices, and best technology of cloud-based and mobile apps. The RealManage mission is to provide comprehensive and innovative solutions; exceed the expectations of our customers; provide visibility and transparency in all that we do for our clients who place their trust in us; measure our performance and improve at the fastest rate possible; create a work environment that encourages professionalism, growth, and diversity; and grow a financially strong organization which will enable us to provide industry leading innovations apart from our competition.

RealManage is a values-based company with the following values as our guiding principles:

• Integrity: we always do the right thing.
• Respect: for our customers, employees and company; mutual respect is the cornerstone for every RealManage relationship.
• Selflessness: more than teamwork; we are part of something special and much larger than any of us.
• Personal Relationships: we are a professional services company; people do business with people they like.
• Always Improving: never satisfied, always learning and always growing; one is either getting worse or getting better...never staying the same. At RealManage, we are always getting better.
  
  

Responsibilities

R esponsible for recording and maintaining financial transactions for all Cape Royale, which includes the Marina, accounts receivable, and accounts payable.

• A/P –
• Reviewing and getting appropriate approval(s) for all expenses
• Recording expenses using appropriate GL codes
• Processing payment for expenses on a timely basis, avoiding late fees, through the appropriate checking account (reserve fund or operations)
• A/R - revenue from annual assessments, fines, special assessments, boat slip leases, trailer storage leases
• Producing and sending invoices for the above-mentioned revenue transactions with appropriate approvals
• Recording payments received using appropriate GL codes.
• Making deposits to appropriate bank accounts when payment is received in the office.
• Marina Store
• Reviewing store sales weekly at a minimum. May require more frequent review during the busy season.
• Recording sales (income) using appropriate GL codes
• Making deposits to appropriate bank accounts on a weekly basis. May require more frequent review during the busy season.
• Work with Marina Store Manager to ensure that the POS system is used properly.
• Inventory is logged into the POS system when received.
• Pricing of items is logged into the POS system and updated as needed.
• Inventory of items is conducted at least annually and documented. All inventory discretions are reported to the appropriate manager and resolved accordingly.
• Ensure all licenses and inspections are conducted on a timely basis.
• Marina Boat Slip and Trailer Storage Leases
• Work directly with customers to execute and maintain all leases.
• Monitor the balance due on all leases and conduct appropriate collection activities following the collection policy.
• Assessments, special assessments, fines
• Assist the General Manager in monitoring the balance due on all accounts and conducting appropriate collection activities following the collection policy.
• Ensure that all billable lots are invoiced appropriately every year.
• Delinquent Accounts
• Notify the General Manager of all delinquent accounts monthly.
• Do not lease boat slips or trailer storage to those property owners with delinquent accounts.
• ACC (Architectural Control Committee)
• Receive all ACC payments from the Community Manager.
• Record to property owner account using appropriate GL code.
• Record deposits to the owner's account and monitor to ensure deposits are returned when the project is complete or move to the appropriate GL if deposits are retained.
• Reports
• Assist the General Manager with monthly balance statements and financial statements.
• Preliminary reports to the Manager and Finance Committee by the 10 th of each month
• Final reports to the Manager, Finance Committee, and Board by the 15 th of each month
• Produce other reports as requested by the Manager, Finance Committee, or Board
• Could include delinquency reports, AR and AP reports, and billing by property.

plus other work related tasks as needed

Qualifications

The qualifications for this position include the following:

• 1-5 years of bookkeeping / accounting experience or an accounting / business degree
• Real estate / property management industry experience a plus
• Hands on experience with mid-tier accounting software applications a plus
• Excellent computer skills including spreadsheet software
• Excellent grasp of basic accounting theory and methods of accounting (accrual, cash and modified cash)
• Strong organizational and prioritization skills
• Strong interpersonal/communication (written and verbal) skills
• Ability to work efficiently in a dynamic, challenging, high change/growth environment
• Ability to follow established standard operating procedures and meet deadlines
  
  

Pay and Benefits:

$22.00 to $24.00, depending on education and experience.

Benefits include:

• Medical Insurance
• Dental Insurance
• Vision Insurance
• Life and Disability Insurance
• HSA (Required High Deductible Medical Plan to be eligible)
• FSA
• Education Reimbursement
• 401K matching
• Employee Assistance Program (EAP)
• 9 paid Holidays