Office Manager - San Diego Regional Office

Action Property Management is a privately held company that manages more high-rise residential buildings than any other management company in California. We have over two decades of experience offering exceptional residential building management to some of the most exclusive luxury high-rise properties in Los Angeles, Orange County, San Francisco, and San Diego.

Action is seeking a full-time Office Manager to join our team at our San Diego Regional Office.

Compensation: $67,000 to $72,000

Schedule: Monday – Friday: 8:00 AM to 5:00 PM

Why Join Action?

Why not? We have a culture that is unparalleled in our industry!

We have Four Core Action Values:

• We CARE about people.
• We are PASSIONATE about EXCELLENCE.
• We embrace INNOVATION and CREATVITY
• We truly are a TEAM.
  
  

Perks and Extras

• Birthday Holiday – we believe in celebrating and it begins with you!
• 2+ weeks of vacation and holidays – we believe in spending time with your special people.
• Comprehensive benefits package for qualifying employees – we believe in being healthy and happy.
• Opportunities for career growth and advancement – we hope to have you as long as we can.
• Values driven company culture that encourages teamwork and excellence - being professional while having fun too.
  
  

Action's goal is to attract and retain the best talent in the industry. We are proudly rated 4.3 Stars on Glassdoor. Check out our Glassdoor page here: https://tinyurl.com/actionglassdoor

Summary:

The Office Manager assists the Vice President, Director, and Managers of Community Services on a daily basis through administrative support, supervision of office support staff, and miscellaneous tasks as described or requested. The Office Manager also oversees the manager assistant team as their supervisor.

Essential Duties and Responsibilities:

• Provide administrative support to the Vice President, Director, Manager of Community Services, High Rise Managers, and Portfolio Managers.
• Communicate with Managers concerning initiatives and support needs addressing them accordingly.
• Schedule and coordinate quarterly CME Managers’ meetings, Board Leadership Seminars, and Vendor Lunch & Learns.
• Maintain conference room calendar and assist with equipment set-up for scheduled presentations.
• Assist in completion of Action List items, as requested.
• Update Association Profile and Annual Calendars as needed; copy and distribute.
• Process architectural submittals per written instructions.
• Assist assigned Managers with phone calls, incoming when Managers are unavailable, and outgoing as requested.
• Prepare all documents for Annual Meetings.
• Assist with marketing of new business, by preparing and sending out marketing packets/letters when requested.
• Serve as the main point of contact for the office building management staff and distribute building notices to office staff accordingly.
• Oversee and coordinate holiday and social events for the office, including coordination of employee birthday cards for office staff.
• Assist with special projects and development of policies, procedures, and division initiatives.
• Provide ongoing Manager Assistant and Move Coordinator training to all new hires within the San Diego office, and on-site locations as needed.
• Assist with the recruitment and interviewing of Manager Assistant and Move Coordinator candidates.
• Counsel, supervise, and conduct monthly touch base meetings with all office support staff.
• Counsel team members as necessary and provide written documentation to HR Director and supervising Manager.
• Coordinate coverage of team member responsibilities in event of absences.
• Manage timecards, process payroll, and manage sick/vacation requests for hourly Manager Assistants and Move Coordinators.
• Maintain and update Manager Assistant daily, weekly, and monthly checklists.
  
  

Required Skills:

• Minimum two (2) years of office management experience.
• Must have a valid California driver's license and automobile insurance.
• Self-starter with good organizational, time management, and follow-up skills with the ability to manage competing priorities and assignments.
• Excellent verbal and communication skills.
• Dependable, punctual, and reliable.
• Professional manner and appearance.
• Ability to understand and follow directions.
• Self-starter with good organizational skills, ability to prioritize.
• Ability to maintain a neat work environment.
• Familiarity with office equipment.
• Grammar, spelling, and letter composition skills.
  
  

Action Property Management is an Equal Opportunity Employer and supports a Drug Free workplace.