Office Manager

POSITION SUMMARY:

This position requires a strong background in office operations, computer skills and customer service, and will provide strong support to the Operations Manager and property management team.

$20/hour

Work Schedule: Monday - Friday 8:30am – 5:30pm

POSITION RESPONSIBILITIES:

• Receive and direct incoming calls for the Maitland Corporate office.
• Greet visitors and clients upon their arrival.
• Receive, sort, and distribute all incoming mail on a daily basis.
• Process all outgoing mail on a daily basis.
• Process all incoming packages and prepare outgoing packages, including weekly courier deliveries.
• Maintain record of all outgoing and incoming courier packages.
• Scanning and upload of various documents.
• Order office supplies.
• Order associate supplies including business cards, name tags, uniforms and ID badges.
• Schedule and maintain calendar for conference calls and meetings.
• Maintain professional appearance in all office common areas including but not limited to reception area, conference rooms, copier and postage work stations, hallways and break room.
• Build and maintain working relationship with office and field associates.
• Support Operations Manager in maintaining all office operations and assisting with the following:
• Preparation of meetings and events.
• Working with IT to coordinate updates, upgrades, repairs, etc.
• Coordinating office repairs and maintenance
• Compliance tracking
• Property transitions

OPERATING SKILLS, KNOWLEDGE & ABILITIES:

Education/Training:

High school diploma or equivalency required.

Experience/Knowledge/Abilities:

• Requires a minimum of two (2) years general of administrative experience.
• Effective written and verbal communication skills.
• Strong customer service skills.
• Interpersonal skills.
• Strong attention to detail.
• Proficiency in Microsoft applications.
• Ability to multitask.
• Ability to work earlier or later than scheduled shift from time to time in order to assist in the preparation of a meeting, event or to assist in the completion of a project.

Special Requirements:

Physical demands include ability to lift up to 50 lbs; standing, sitting, walking and occasional climbing. The employee is required to work at a personal computer for extended periods of time as well as talking on the phone for extended periods of time. Ability to work extended/flexible hours and weekends based on project requirement.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

DISCLAIMER: This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties and responsibilities to this job at any time.