Office Coordinator

With more than 225 branch offices across North America, Associa is building the future of community for nearly five million residents worldwide. Our 11,000+ team members lead the industry with unrivaled education, expertise, and trailblazing innovation. For more than 43 years, Associa has brought positive impact and meaningful value to communities. To learn more, visit www.associaonline.com.

Job Description

Do you love scheduling, organizing and preparing for the unexpected just as it happens? Do you love problem solving? Join the Blue Mountain Community Management team and support our operations as our Administrative Office Coordinator. We are looking for our office team captain who sees a need and jumps in and fills it. Great candidates are passionate about the people they work with and the environment they work in.

Job Responsibilities:

• Supports company operations by maintaining office systems and access.
• Maintains office services by organizing office operations and procedures, correspondence, filing/distribution systems, reviewing and ordering supplies, and assigning and monitoring clerical functions.
• Provides historical reference by defining procedures for retention, protection, retrieval, transfer, and disposal of records.
• Maintains office efficiency by planning and implementing office systems, layouts, and equipment procurement.
• Keeps management informed by reviewing and identifying trends with office needs.
• Supports by onboarding and training employees in basic software navigation.
• Maintains software assignments and access privileges.
• Maintains a harmonious and welcoming environment and appearance in office.
• Is on-site administration for IP Phone System.
• Responsible for timely routine client billing of reimbursable services.
• Coordinate repairs and maintenance for operations including small fleet and office equipment.
• Contributes to team effort by accomplishing related results as needed.
  
  

This position is in-person in our Beaverton location. The hours are Monday through Friday 8AM to 5PM with an hour for lunch. After 90 days, the hours may adjust to 7AM to 4PM or 9AM to 6PM if requested.

What's in it for me?

Besides all the things you'd expect from any company (medical, dental, vision, 401k with company matching, life insurance, short & long term disability) we believe you deserve more than that -- At Associa, you'll get great perks and discounts, continual professional training & career planning, money towards lifestyle and wellness activities (we call this Benefits Plus). Most importantly, you will get a fulfilling career and a company that becomes your family!

• Opportunity for Career Advancement within Blue Mountain and Associa
• Fun family culture within the office
• World-Class Training
• CAI (Community Association Industry) Course and Designation Assistance
  
  

Requirements

Qualifications:

• Supply management
• Informing others
• Process Delegation
• Computer/Phone/Software set up.
• Coordinating processes
• Developing standards
• Promoting process improvement
• Inventory control
• Reporting skills
• Billing
  
  

Education, Experience and Licensing Requirements:

• High school diploma, GED, or equivalent.
• Two to three years’ recent Administrative Office experience required.
• One year of administrative office coordination or people management preferred.
• Proficient to advanced experience in the Microsoft Office suite of software.
• Prior billing experience preferred.
  
  

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.