Office Assistant (part time)

With more than 225 branch offices across North America, Associa is building the future of community for nearly five million residents worldwide. Our 11,000+ team members lead the industry with unrivaled education, expertise, and trailblazing innovation. For more than 43 years, Associa has brought positive impact and meaningful value to communities. To learn more, visit www.associaonline.com.

Job Description

Associa is hiring a Part Time Office Assistant for its community in Gainesville VA.

The Part Time Office Assistant will be responsible for assisting in office activities and administrative tasks. Part Time Office Assistant provides customer service support and work closely with our Community Managers and association committees.

Great entry-level opportunity to enter the Association Management industry with multiple growth opportunities.

Work schedule: Monday - Friday 9:00 a.m. - 4:00 p.m.

How you will make an impact:

The Administrative Assistant will provide primary support to the Community Manager, Wentworth Green Social Committee, and handle all reservations. They will also provide support for Architectural Review and Covenants Control.

Daily responsibilities:

• Respond to site office phone calls, emails and walk-ins during site office business hours.
• Maintain records, files,and office equipment for the site office.
• Oversee contractors andemergencies. Primary contact for National Security, Prince William County Police, Fire and Sheriff.
• Process all requests for use of the Clubhouse, maintaining the reservation book, giving tours, processing rental paperwork, and payments. Coordinate rentals including open/close personnel and cleaning contractor.
• Establish and use systems to enable tracking or work in progress and plan for future activities.
• Manage all communications to include weekly mass emails, create and edit quarterly newsletter, correspondences, memorandums, reports, and other business materials as directed by the Portfolio Manager.
• Provide a weekly management report to the Board.
• Attend Board of Directors and Committee meetings as needed.
• Monitor pool contractor and establish weekly cleaning regimen.
• Conduct daily drive by/walk throughs of the community to note any maintenance and architectural concerns.
• Other duties as assigned.
  
  

Requirements

• High school diploma or GED required.
• 1+ year of office administrative, clerical, and custoemr service experience.
• Excellent communication skills (written and spoken), service driven, team oriented.
• Proactive, takes initiative, organized, and attention to detail.
• Ability to manage multiple projects simultaneously.
• Proficient in Microsoft Office Products (Outlook, Word, Excel).
  
  

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.