Manager Assistant - Irvine

Action Property Management, a premier management company, is seeking a full time Manager Assistant to join our team at our Corporate Office in Irvine, CA.

Compensation: $21 - $23 per hour

Schedule: Monday - Friday; 8:00 AM to 5:00 PM Some evenings for Board or special meetings.

Why Join Action?

Action's goal is to attract and retain the best talent in the industry. We are proudly rated 4.3 Stars on Glassdoor. Check out our Glassdoor page here: https://tinyurl.com/actionglassdoor

We offer our Team Members the following:

• Competitive starting compensation
• Comprehensive benefits package for qualifying employees
• On-going hospitality and property management training
• Opportunities for career growth and advancement
• Values driven company culture that encourages team work and excellence

Job Summary

The Manager Assistant will report directly to the Manager Assistant Lead and provide administrative and technical support to ensure smooth operations of associations. The Manager Assistant will assist with duties as requested by assigned Manager, including letters to be drafted at Manager's direction, Action list items, and maintain a correspondence log by Association and assist Manager with research projects as needed.

Essential Duties and Responsibilities:

• Assist Manager with duties, as requested, to ensure smooth operation of Association.
• Type correspondence as requested by Manager, including letters to be drafted at Manager's direction, Action Lists, Board Meeting Minutes and update Association profile documents as needed.
• Maintain an annual calendar, by month, for all major projects (i.e., budgets, audits and elections).
• Assist Manager with research projects, as needed.
• Monitor insurance certificate expirations for Association's contractors listed on profile.
• Assist in the preparation of website material for the Associations, as directed by the Manager.
• Coordinating appointments and meetings with vendors for Manager.
• Assist Manager with paying invoices as needed.
• Order office supplies and materials for the Management Office.
• Assist Manager as needed with distribution of homeowner notices.
• Assist Manager with supervision of front desk activities.
• Director's Reports (prepared as often as the Board holds their meetings)
• Transcribe minutes of meeting as needed for Manager.
• May assist Manager with the creation of reports as needed.

Qualifications

• At least 2 years of administrative experience. HOA or property management experience is highly desired.
• Must be a self-starter with strong organizational skills.
• Familiar with MS Office and a minimum typing speed of 50-60 wpm
• Must exercise sound judgement and demonstrate flexibility
• Professional appearance and demeanor
• Excellent verbal and written communication.

Action Property Management is an Equal Opportunity Employer and Supports a Drug Free Workplace.