Manager Assistant for HOA Management Los Angeles

Action Property Management, a premier management company, is seeking a full-time Manager Assistant to support our LA portfolio team located in Downtown Los Angeles.

Schedule: Monday Through Friday, 9 AM to 5 PM

Compensation: $21.00 Hourly Plus benefits

Why Join Action?

Action's goal is to attract and retain the best talent in the industry. We are proudly rated 4.3 Stars on Glassdoor. Check out our Glassdoor page.

We offer our Team Members the following:

• Competitive starting compensation
• Comprehensive benefits package for qualifying employees
• On-going hospitality and property management training
• Opportunities for career growth and advancement
• Values-driven company culture that encourages teamwork and excellence

Job Summary

The Manager Assistant will report directly to General Manager and provides administrative and technical support to ensure the smooth operations of associations. The Manager Assistant will assist with duties as requested by the assigned Manager, including letters to be drafted at Manager's direction, Action list items, maintaining a correspondence log by Association, and assisting Manager with research projects as needed.

Essential Duties and Responsibilities:

• Assist the Manager with duties, as requested, to ensure the smooth operation of the Association.
• Type correspondence as requested by Manager, including letters to be drafted at Manager's direction, Action Lists, and Board Meeting Minutes, and update Association profile documents as needed.
• Maintain an annual calendar, by month, for all major projects (i.e., budgets, audits, and elections).
• Assist the Manager with research projects, as needed.
• Monitor insurance certificate expirations for Association's contractors listed on the profile.
• Assist in the preparation of website material for the Associations, as directed by the Manager.
• Coordinating appointments and meetings with vendors for Manager.
• Assist the Manager with paying invoices as needed.
• Order office supplies and materials for the Management Office.
• Assist the Manager as needed with the distribution of homeowner notices.
• Assist Manager with supervision of front desk activities.
• Director's Reports (prepared as often as the Board holds their meetings)
• Transcribe minutes of meetings as needed for the Manager.
• May assist the Manager with the creation of reports as needed.

Qualifications

• At least 2 years of administrative experience. HOA or property management experience is highly desired.
• Must be a self-starter with strong organizational skills.
• Familiar with MS Office and a minimum typing speed of 50-60 wpm
• Must exercise sound judgment and demonstrate flexibility
• Professional appearance and demeanor
• Excellent verbal and written communication.

Action Property Management is an Equal Opportunity Employer and Supports a Drug-Free Workplace. Pursuant to the Los Angeles Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.