Human Resources Administrative Assistant

Position Summary:

The Human Resources Administrative Assistant will assist the Vice President with administrative and other responsibilities related to the Human Resources function at Castle Group.

The Human Resources Administrative Assistant will provide exemplary service in a manner consistent with the values and mission of the Castle Group. He or she performs all responsibilities while demonstrating outstanding customer service skills representative of Castle Royal Service.

(May include some or all of the following as applicable)

• • Monitors and distributes incoming faxes and service requests through ticketing systems.
  • Assists with administration of Human Resources Information System (HRIS)
  • Manages the transfer and promotion process for internal teammates, inclusive of openings requisitions in the ATS system, generating offers, and completing the transfer/promotion within the HR system.
  • Responsible for employee file recordkeeping.
  • Assists the Vice President with Human Resources projects as assigned, including projects related to training, selection, compliance, performance management, benefits, etc.
  • Responsible for completing the company newsletters on a daily and bi-weekly basis.
  • Responsible for packing and sending new hire package bags to all new hires on a weekly basis. Keep track of marketing materials currently in inventory and working with our Marketing team when it comes time to replenish any items.
  • Coordinates and responsible for the planning and execution of all HR related events for the corporate office.
  • Performs all responsibilities while demonstrating outstanding customer service skills representative of Castle Royal Service.
  • Any other responsibilities as assigned by direct supervisor and/or HR managers.

  
  
  

SKILLS, KNOWLEDGE & ABILITIES REQUIRED:

Education/Training/Certifications/Licenses:

High school diploma or equivalency required. Bachelor’s degree in business or human resources preferred.

Experience/Knowledge/Skills:

Two (2) to three (3) years of business experience preferred. Previous experience supporting an upper level executive is strongly desired. Strong customer service, communication and interpersonal skills required. Effective written and verbal communication skills.

Computer literacy:

Excellent command of computer hardware/software is required.

Language requirements:

English/Spanish fluency required in order to communicate with team members requiring service

Travel and availability requirements:

Local travel to company events on a very infrequent basis.

Ability to work extended hours and weekends based on project requirement, infrequently. Ability to respond to emergencies in a timely manner.

Physical Requirements:

Ability to lift 5-10 lbs; Work in an sitting position for long periods of time - up to 8-10 hours; Handle, finger, grasp and lift objects and packages; Reach with hands and arms; Communicate, receive and exchange ideas and information by means of the spoken and written word; Ability to quickly and easily navigate the building as required to meet the job functions; Complete all required forms.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Working Conditions:

The majority of work will be completed indoors in a temperature controlled environment with little to moderate noise levels.

DISCLAIMER: This is not an all-inclusive job description. In addition, management has the right to change any portion of this job description at any time and for any reason.