HR and Payroll Coordinator

Action Property Management is seeking a Full-Time HR and Payroll Coordinator to join our Human Resources team in our Irvine Corporate office.

This role is an in-office position. Must be comfortable working out of our Irvine Corporate office.

Compensation: $25 to $27 per hour

Schedule: Monday to Friday; 8:00 AM to 5:00 PM

Summary:

Supports the Payroll Administrator and performs complete payroll cycle in the absence of the Payroll Administrator. Performs other payroll functions to assist the Payroll Administrator in the processing of the bi-weekly Payroll (garnishments, status changes, termination checks, researching employee pay issues). Manage and maintain the New Hire On-Boarding process including collecting new hire paperwork, verifying new hire data in ADP is correct, tracking of all new hires, completing I-9 process, submitting new hire paperwork to Payroll and following up with hiring managers to obtain all new hire orientation documentation.

Essential Duties and Responsibilities:

HR Administration Duties

• Manage the onboarding process for all new hires
• Submit required new hire documents to Payroll
• Enter new hire information
• Track and obtain all required new hire paperwork
• Submit new hire paperwork packet to HR Clerk to create employee file
• HRIS (ADP) data input and maintenance, verify import of new hire information from ATS to HRIS, input missing information
• Maintain I-9 compliance by auditing timely collection of I-9s from all new hires, completing. E-Verify process for all new hires, and conducting a full I-9 audit at least annually
• Maintain inventory and distribution of all Corporate Office employee parking cards
• Assist employees with the benefits enrollment process and benefit questions
• HR office reception for incoming calls and in-person staff. To include answering routine questions regarding personnel procedures, benefits and 401k

Payroll Clerk Duties

• Back up Payroll Administrator
• Review all Change of Status forms to ensure that all information has been captured correctly in ADP
• Review all New Hire's entries have been captured correctly in ADP
• Set-Up Wage Rate Programs in ADP
• Enter all W4 Forms and Direct Deposit Forms
• Process Wage Garnishments and Levies
• Complete Employee Benefit Audits
• Complete requests for pay-related concerns and provide accurate payroll information for agencies as requested
• Send out New Hire Registration emails to all new hires and provide assistance with on-boarding process
• Prepare and print out Payroll reports at the discretion of the Administrator for audit purposes thru-out the Payroll Cycle
• Filing as needed
• Address employee's pay-related concerns and provide accurate payroll information thru emails and phone calls

Qualifications:

The successful candidate will have any combination equivalent to:

• Entry-level payroll processing and Human Resources experience
• Experience with HRIS systems. ADP Workforce Now experience is a plus!
• Knowledge of Federal and State laws, including Affirmative Action, Equal Employment Opportunity laws, and the Americans with Disabilities Act.
• Bachelor's degree in Human Resources, business administration, or a related field a plus.
• Strong administrative skills. Comfortable with MS Office applications.
• Team player and comfortable working in a fast pace deadline-driven environment

Action Property Management is an Equal Opportunity Employer and supports a Drug Free Workplace.