HOA Lifestyle Coordinator (CA)

Description

Introduction:

Seabreeze Management Company is a full-service property management firm with a diverse management portfolio of over 90,000 residential and commercial properties. Based in Aliso Viejo, California, Seabreeze has offered an unrivaled client experience to commercial common-interest developments and homeowners’ associations for over 30 years. With offices throughout California and Nevada, Seabreeze has expanded its mission to be a trusted advisor and collaborative partner with developments to build thriving associations through superior service and integrity.

At Seabreeze, people are at the heart of what we do. Our philosophy, “Passion when combined with commitment, makes anyone unstoppable” is carried out by enthusiastic and customer-centric teams who serve the communities where we work and live.

Summary

Under the direction of the Director, Community Management, the Lifestyle Coordinator plans and implements recreational activities, which include but are not limited to special events, adult education, and the scheduling of clubhouse facilities for recreational use. The Lifestyle Coordinator will have significant contact with residents and vendors associated with Clubhouse Activities.

Essential Duties And Responsibilities

To perform this position successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Plans, coordinates, and directs social activities and provides general assistance of Clubhouse associated operations. Creates a monthly calendar of events to promote social and recreational interaction of the residents.
• Maintains a master calendar for use of rooms at the Clubhouse and works to make space available and coordinate the required set-up for Board of Directors and Committee meetings, either scheduled or unscheduled as well as other uses appropriate for the community.
• Maintains reservation system for all activities and events.
• Coordinates all contract labor for activities and events, i.e. photographer, entertainer, and equipment rental contractors.
• Maintains liaison with the residents, guests, and General Manager. Plans and implements Clubhouse activities and special events; sets up classes and workshops.
• Works with the Activities Committee in implementing Clubhouse activities.
• Attends all Activities Committee meetings and social functions.
• Prepares requests for funds for events, social activities, and activity groups, together with any necessary or requested supporting documentation.
• Administers, with oversight of the General Manager, the activities budget as approved by the Board of Directors. Reports year-to-date variances as it pertains to the budget on a monthly basis.
• Obtains and records income and expenses per event for reconciliation.
• Is available for consultation regarding planned events as required.
• Responsible for promotion of all social events/concierge including, but not limited to, maintaining a community bulletin board, flyers, eBlasts, website.
• Attends, upon request, Committee and special group meetings by invitation of the Chairperson to explain Clubhouse use procedures. Coordinates social and recreational activities with all appropriate groups.
• Enforces all Clubhouse rules and regulations; recommends changes to rules and regulations when appropriate to the General Manager.
• Coordinates all holiday functions and facility decorations.
• If directed by the General Manager, obtains necessary licenses from departments of the City, County and State. Controls and maintains compliance with health, fire, and liquor regulations pertaining to all facilities.
• Performs research and special projects at the direction of the General Manager.
• Prepares monthly newsletters with articles / advertisements / updated information related to Activities.
• Participates in monthly calls with Esplanade lifestyle directors and weekly community team meetings.
• Interaction with potential buyers and sales team will be a daily component of this position.
  
  

Requirements

Knowledge, Skills and Experience:

• Minimum 1 year related experience, preferably in HOA environment.
• Familiarity with all aspects of the leisure services, hospitality, entertainment, and promotion.
• Microsoft Office programs (outlook, Word, Excel, and Publisher)
• General office equipment (copy machine, fax, postage machine, etc.)
• Ability to effectively coordinate multiple projects, use time management skills and exercise independent judgment.
• Intermediate mathematics, spelling and English writing skills.
• Ability to communicate clearly and efficiently.
• Strong internal/external customer relation skills required to communicate effectively with all levels of management, employees, homeowners, and other stakeholders.
• Ability to work with confidential/sensitive information and use diplomacy in communicating such information.
• Effective calendar management and follow up skills.
• Professional image or business image per policy.
• Ability to effectively and efficiently handle shifting priorities and deadlines.
• Ability to operate equipment as defined by the position.
• Valid Driver’s License
  
  

Language Skills

The individual must have strong written communication skills, and the ability to communicate effectively with employees and clients at all levels of the organization, both verbally and in writing.

Availability

Regular business hours and overtime as needed

Working Environment

The Lifestyle Coordinator works in a well-lighted, clean environment. S/he constantly interacts with other people, and may have to handle several responsibilities at once.

Seabreeze is proud to be an Equal Opportunity Employer that celebrates the diversity of our team. We do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other legally protected status. For individuals with disabilities who would like to request an accommodation such as an ASL interpreter, please contact us at Vy Nguyen at (949) 334-8166.