General Manager Assistant

With more than 225 branch offices across North America, Associa is building the future of community for nearly five million residents worldwide. Our 11,000+ team members lead the industry with unrivaled education, expertise, and trailblazing innovation. For more than 43 years, Associa has brought positive impact and meaningful value to communities. To learn more, visit www.associaonline.com.

Job Description

The GM Assistant is responsible providing clerical and administrative support to the lead Community Manager(s). The GM Assistant is the liaison to the GeneralManager(s) and homeowners primarily, but will also occasionally interact with vendors, board members and committee members, as well as staff at the Associa Client Shared service Center (CSSC) and within the branch office.

Duties include but are not limited to:

 Field and respond promptly to the majority of homeowner inquiries via phone, e-mail, work

order, letter, and/or in person.

 Interact with vendors and assist with addressing emergency requests as necessary

 Update notes within homeowner accounts in C3 (Complete Control of Communities) of all

conversations/correspondence with homeowner.

 Assist in preparing agendas, update management reports, and compile documents and copies

for Board meeting packages.

 Prepare newsletters, flyers, and other various documents to inform homeowners of

maintenance service or projects, activities, meetings, etc.

 Assist in preparing annual disclosure packages, annual meeting notifications, and annual

financial statement packages for all homeowners and arrange bulk mailing of same within the

time frames set by state statute or governing documents.

 Assist General Manager in monitoring corporate and client delinquency rates and

collections process for account portfolio.

 Maintain property files and unit files.

 Assist General Manager with processing new homeowner welcome packets, if

applicable.

 Assist General Manager with issuing of key fobs, pool passes and processing access

keys.

 Assist General Manager with ARB (Architectural Review Board) application processing

and perform on-site community inspections as necessary.

 Assist General Manager with requests for proposals, repair quotes, insurance

notification lists.

 Assist General Manager with update of property fact sheets in C3.

Assist lead General Manager in preparing homeowner CC&R violation letter and

communicate results of hearings to homeowners within the time frames set by state statues or

governing documents as needed.

 Assist homeowners with Associa corporate programs (website, portals, etc.) in accordance with

General Manager direction, client enrollment, and local office protocol.

 Participate in Associa training including Associa University webinars, etc.

 While the list above is an extensive list of job responsibilities, it is expected that the individual in

this position is hands on and flexible in performing, assisting, and/or supervising any necessary

task that is requested by our client and/or the management agent.

 Other duties as assigned.

Requirements

Knowledge and Skills

• Knowledge of Microsoft Office products (Word, Excel, Outlook, etc.) at a proficient level.
• Knowledge of communities/property/real estate and homeowners associations.
• Knowledge of the role of the association board, the Community Association Manager, and howthose roles interface with the requests of homeowners.
• Knowledge of typical business correspondence (grammar, structure, punctuation, spelling, etc.) at a proficient level.
• Knowledge of conflict resolution techniques at a proficient level.
• Professional communication skills (phone, interpersonal, written, verbal, etc.).
• Professional customer service skills.
• Self-motivated, proactive, detail oriented and a team player.
• Time management and time critical prioritization skills.
  
  

Education And Experience

• High School Diploma or GED Required
• Associates Degree Required
• Bachelor's Degree Preferred
• 0 - 3 years of Community Association experience
  
  

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.