Front Desk Administrative Assistant

With more than 225 branch offices across North America, Associa is building the future of community for nearly five million residents worldwide. Our 11,000+ team members lead the industry with unrivaled education, expertise, and trailblazing innovation. For more than 43 years, Associa has brought positive impact and meaningful value to communities. To learn more, visit www.associaonline.com.

Job Description

Associa is hiring a full time Front Desk Administrative Assistant for our HOA 55+ active adult community in Bridgeville, DE.

Work hours: 8:30am - 4:30pm, Tuesday - Saturday (off on Sunday and Monday).

Pay rate: $15 an hour.

Daily responsibilities:

• Director of First Impressions.
• Meet and greet homeowners, vendors, committee members, board members, visitors and guests.
• Answer and direct calls.
• Assist with inquires.
• Issue pool passes, parking passes, and key fobs.
• Receive and distribute mail.
• Utilize the postage machine to mail out correspondence.
• Receive, store, and distribute packages.
• Data enter and update information in the database.
• Copy, fax, and file documents.
• Assemble documents to create Board packages for monthly Board meetings.
• Code and submit invoices for payment.
• Update and manage the Google calendar.
• Reserve meeting rooms.
• Other
  
  

Requirements

• Highschool diploma or GED is required.
• 1+ years of experience as a front desk assistant, receptionist, office assistant, or administrative assistant is required.
• Customer service driven, outgoing, friendly and welcoming disposition are required.
• Knowledge of Microsoft Office products (Word, Excel, Outlook).
• Professional customer service and communication skills.
• Reliable, punctual, dependable, and ability to prioritize tasks.
  
  

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.