Facilities Manager

With more than 225 branch offices across North America, Associa is building the future of community for nearly five million residents worldwide. Our 11,000+ team members lead the industry with unrivaled education, expertise, and trailblazing innovation. For more than 43 years, Associa has brought positive impact and meaningful value to communities. To learn more, visit www.associaonline.com.

Job Description

Job Summary:

A Facilities Manager oversees a commercial or residential property and makes sure that everything

is in working order. Hours may vary, and sometimes this job requires the facilities manager to be

on call to respond to emergency maintenance situations. The facilities manager may be expected

to have some experience and knowledge of the mechanical and physical components of high-rise

residential buildings and the proper maintenance protocols to prolong their useful life.

Job Duties and Responsibilities: Duties include but are not limited to:

• Manage the Housekeeping, Groundskeeping and Maintenance departments to deliver
  
  

maintenance and operations services.

• Ensure the interior and exterior cleaning and upkeep of the property is maintained to the
  
  

highest standards.

• Walk the property with the Chief Engineer and schedule necessary projects.
• Obtain bids for maintenance and service-related jobs for both towers.
• Manage all elevator related issues for both towers and meet with Schindler and GM to
  
  

find solutions. Attend all elevator modernization meetings.

• Participate in all aspects of the pool structural repairs, BDA system implementation, all
  
  

future property projects and assist the GM with the upcoming structural reserve studies

and milestone structural inspections from the City of Miami.

• Manage all water leaks, remediation, neighbor disputes regarding property damage and
  
  

insurance claims.

• Ensure all annual inspections are being performed and all deficiencies are corrected.
• Develop and maintain checklists ensuring all mechanical equipment rooms are being
  
  

inspected daily, weekly, and monthly.

• Ensure all vendors with maintenance contracts are providing the service on equipment
  
  

per contract to protect the life of all mechanical equipment and prevent incidents.

• Manage facilities budget and project planning tasks.
• Hire and direct contracted service providers associated with facility maintenance and
  
  

operations.

• Develop policies and procedures for the use of supplies and facilities.
• Other duties as assigned.
  
  

Knowledge and Skills:

• Knowledge of general maintenance requirements, (documentation, safety, required
  
  

reporting, regulations, etc.)

• Knowledge of HVAC and maintenance requirements, (documentation, safety, required
  
  

reporting, regulations, etc.)

• Knowledge of OSHA worksite and personal safety requirements.
• Knowledge of State or local governmental safety inspection requirements.
• Knowledge of conflict resolution techniques at an expert level.
• Professional communication skills (phone, interpersonal, written, verbal, etc.).
• Professional customer service skills.
• Self-motivated, proactive, detail oriented and a team player.
• Time management and time critical prioritization skills.
  
  

Requirements

Education and Experience:

• High School Diploma or GED Required
• Associates Degree Preferred
• 5 -- 7 years of directly related or closely related experience
• 5 -- 7 years of Management and/or Supervisory experience
  
  

Certifications or Licenses:

• Industry Specific Certification preferred.
• Active Florida CAM License
  
  

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an

employee to successfully perform the essential functions of this job. Reasonable accommodations

may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to stand and to reach

above shoulders with hands and arms in order to file a variety of documents; use hands and fingers

to input data to information system; and talk or hear in order to gather and provide information

on departmental processes. The employee is often required to sit in order to process information

and conduct data entry activities.

ENVIRONMENTAL DEMANDS:

Work is performed in a climate-controlled office without exposure to adverse environmental

conditions such as dirt, dust, pollen, odors, wetness, humidity, rain, fumes, temperature, and noise

extremes, machinery, vibrations, electric currents, traffic hazards, toxic agents, violence, disease,

or pathogenic substances

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.