Events & Activities Coordinator

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https://hoamco.com/careers/?gnk=apply&gni=8a7887ac9397ef900193b273383c562c&gns=Betterteam

Events & Activities Coordinator - Trilogy at Monarch Dunes (Nipomo, CA)

Under the general supervision of the Lifestyle Director, the Community Event & Activities Coordinator is responsible for planning, executing, coordinating, and supervising the recreational lifestyle programs for the club. This includes planning, scheduling, and implementing activities in specific program areas as well as assisting with preparing program budgets and monitoring expenses. In addition, the Community Event & Activities Coordinator oversees the rental, scheduling, use, and maintenance of the facilities and performs related work as required including assisting with private Events. Additional related duties are assigned as necessary. Full-Time position, requiring weekends and evenings as needed.

Job Duties:

• Coordinate behind-the-scenes administrative duties for the activities department.
• Research, develop, and host internal/external recreational lifestyle programs that will benefit the community membership.
• Create and maintain an environment with the activities programming which reflects professionalism and a sense of urgency to accommodate members.
• Supervise the operation of the activities/fitness department to operate within or better than budget.
• Meet initially with members and/or external customers to tour the facility, outline use capabilities and restrictions, and go over the vendor and/or rental contract.
• Responsible for creating and communicating activities/fitness schedules to members and necessary department staff; also, responsible for set-up/take-down of the event.
• Ensure each program/event is set up and meets member expectations.
• Responsible for being present throughout all programmed events to assist, answer questions, and facilitate service delivery; control and review facilities at close of event.
• Assist with private Events as needed.
• Use the Northstar reservation system in order to track events and event preparation.
• Communicate to contracted members one month and one week prior to event for detail and follow-up issues.
• Post-event/activity checklist, check request deposits accordingly, and send follow-up to members.
• Administer member website and flyers to promote activities, and events.
• Greet, welcome, and deliver the “Trilogy Experience” to all incoming members/guests.
• Complete any necessary tasks related to activities/lifestyle designated by Membership & Wellness Director.
• Facilitate New Member Orientations monthly; ensure welcome binders, baskets, and supplies are complete.
• Attend weekly staff meetings as needed.
• May be required to attend seminars and classes related to activity/events planning and coordination.
• Complete daily, weekly, and monthly computer/paper-generated reports as required by management.
• Assist the Club GM/DRO in maintaining the budgets for all programs, activities, and events monthly.
• Customer service oriented, serves as the member “ambassador” in developing and maintaining programs for an active member lifestyle.
  
  

We are offering benefits after 60 days to Full-Time Employees.

PERSONAL ATTRIBUTES:

• Excellent time management, organizational, and follow-up skills.
• Productivity; good attendance, few errors or repetition, good work quantity and quality, positive contributor; ability to work successfully in a team environment, strong people skills required, works well with others.
• Innovation; seeks new opportunities and growth challenges, contributes ideas, helps resolve problems, looks for and develops cost savings measures, and develops new procedures and methods.
• Honesty; being truthful and trustworthy, doing what needs to be done and what is right, being fair and objective, having personal integrity, and treating others in a mature, responsible manner.
• Loyalty; having commitment toward the goals of the organization, the nature of the business, respecting its efforts, defending it's good name, giving the job the best effort, and sincerity.
• Initiative – ability to think, work, and make independent decisions based on sound judgment.
• Excellent written and verbal communication skills.
• Must possess a strong internal/external customer service attitude.
• Ability to manage competing priorities and assignments.
• Must be comfortable working in a fast-paced environment where continuous improvement is expected.
• Must be able to consistently achieve high work standards.
  
  

Qualifications:

• Previous experience in the hospitality industry preferred.
• Experience in activity/event planning and budgeting preferred.
• Personal computer proficiency, including Microsoft Outlook, Word, Excel, and PowerPoint.
• Banquet set-up and operations experience preferred.
  
  

PHYSICAL DEMAND/WORK ENVIRONMENT:

• The physical demands and work environment characteristics described here are representative of those that must be met by a team member to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• The associate must occasionally lift and/or move up to approximately 50 pounds.
• The associate may be required to adhere to a specific dress code that could include shorts/pants, a shirt, shoes, and a jacket.
• The associate will need to be able to work flexible hours, day and/or evenings.
• The noise level in the work environment is usually quiet to loud.
  
  

Apply today and join our team!

CLICK HERE TO APPLY:

https://hoamco.com/careers/?gnk=apply&gni=8a7887ac9397ef900193b273383c562c&gns=Betterteam

About Hoamco:

Since 1991, HOAMCO (Homeowners Association Management Company) has successfully handled every aspect of community association management. We manage over 550 communities in six states and are continuing to grow.