Event Coordinator, Assistant Manager

With more than 225 branch offices across North America, Associa is building the future of community for nearly five million residents worldwide. Our 11,000+ team members lead the industry with unrivaled education, expertise, and trailblazing innovation. For more than 43 years, Associa has brought positive impact and meaningful value to communities. To learn more, visit www.associaonline.com.

Job Description

Associa is hiring an Events Coordinator to research, plan, schedule and facilitate events for a 55+ active adult community in Taneytown, MD. This person will also assist the GM in supporting homeowners, residents, committee members and members of the Board of Directors.

Hours are 9am - 5pm and some nights, weekend, and holidays due to meetings and scheduled events.

Daily responsibilities:

• Get to know the homeowners and residents, understanding their hobbies and special interests.
• Research vendors, plan, schedule, coordinate, and facilitate community events and socials, themed events, pot lucks, pool parties, arts and crafts classes, fitness classes, etc.
• Maintain event sign -up sheets to attend events.
• Advertise events within the community, utilizing in-house software and newsletter.
• Gather community information, organize, and proofread data to insert in the community newsletter.
• Act as a liaison among committee members.
• Attend committee meetings and Board meetings.
• Update and maintain event calendar.
• Manger meeting room reservations,
• Coordinate with staff meeting room event set up, break down, and materials required for event.
• Coordinate vendors onsite.
• Assist the Onsite Manager with other tasks and specials projects as directed.
  
  

Requirements

• High school diploma required; Associates degree preferred.
• 2+ years of related event coordination experience.
• Customer service driven; team oriented; collaborative spirit.
• Proactive with excellent communication (written and spoken), follow-up, and time management skills.
• Flexible, attention to detail, and the ability toprioritize tasks.
• Conflict resolution techniques.
  
  

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.