Disbursements Accountant - Virtual/Remote

TOPS is looking for a Disbursements Accountant to join our team!In this role, you’ll take charge of a broad range of payroll and general accounting tasks including, but not limited to, the timely, efficient, and accurate processing of bi-weekly, and special payrolls, accounts payable work as needed, generation of records for annual tax forms and filings, sales tax compliance, research, and expense analysis. You will interact regularly with teams like People Operations, Financial Services, IT, and the billing team.Alternate titles for this role could be Payroll Supervisor and Accounts Payable Manager, although this role has a bit of a broader focus.This full-time salaried role reports to our (phenomenal) Corporate Controller and is remote eligible, with preference for applicants in EST.Who will love this job

• A talented accountant ready to jump into the details of payroll and AP
• An effective communicator enjoys interdepartmental interactions
• A professional excited about strategic process improvements and changesYou should haveRequired: Associate degree in accounting or related fieldRequired: Two years experience being responsible for payroll in a multi-state payroll environmentPreferred: Knowledge of tax laws as they apply to payroll preferred, or an equivalent combination of education and experience Preferred: Familiarity with ADP and NetSuiteMeticulous approach to detailsAble to multi-task and meet deadlinesStrong customer service orientationAble to communicate effectively both orally and in writing with all employeesDesires to work as part of a team in a collaborative mannerAble to handle extremely sensitive and confidential information in a professional mannerCultureWhy TOPSOur team is changing the face of the HOA Property Technology space as a trusted industry leader for over 30 years. Today, our products enable over 1,500 of the highest-caliber property management companies in the world to grow and protect their organizations. We are a five-time winner of FLCAJ’s Readers Choice Awards for our solutions and support.As a five-time winner of Tampa Bay’s Top 100 Workplace, our approach to work is proactive, collaborative, and committed. Our team of 140+ are truly passionate about creating a best-run company internally just as we create best-run Property Management Companies for our customers.We offer a full slate of benefits, including competitive salaries, medical (including a $0 option for employees), dental, vision, life and disability coverage, paid vacation, paid holidays, tuition reimbursement, $1,000 employee referral program and a 401(k) plan. When possible, we also like to offer fun in-person perks like pet-friendly offices, paid food trucks and company outings.

We have offices in Clearwater, FL (near Tampa), Fort Lauderdale, FL, Knoxville TN, and Mission Viejo, CA (an hour outside LA), plus a few fully remote team members across the US.We are an equal opportunity employer. We value each team member for their skills, experience and unique perspectives. This is a principle embodied in the way we do business, our policies, and is visible in our results. Come join us and find out what the best work of your career could look like here at TOPS.ResponsibilitiesWhat you’ll do35%Utilizes 3rd party software to prepare bi-weekly, and one time payroll disbursements.Reviews timesheets and special payment forms for authorized signatures, correct general ledger account numbers, appropriate documentation and supporting backup in a timely manner.Performs immediate follow-up on any missing or incorrect information.Enters timesheets and special payments in the payroll software.Ensures accuracy of all input's payroll deductions.Creates/transfers files pre-note, direct deposit, and positive pay files to the payroll providerPrepares monthly reconciliation of related benefit accrualsPrepare commission payroll and monthly deferred commissions reconciliationResponsible for yearend W2 processing and annual compliance requirements20%Creates and maintains payroll files including employment information, tax withholding forms, direct deposit forms, etc.Enters new hire, payroll change and termination information (e.g. tax withholding, direct deposit, deductions, etc.) in the payroll software.Partners with People Operations team and FP&A team as necessary on special requests.15%Performs payroll quality assurance audits including but not limited to:Reviews new hire data entry for accuracy and supporting documentation. Verifies all employees are set-up for tax withholding, online pay advice, etc.Reviews benefit and deduction changes including enrollment date, pay period amount, etc.Verifies payroll totals from the payroll spreadsheets to payroll detail reports and registers.15%Maintains vendor master file including W9 compliance and vendor banking information.Preparation and delivery of annual 1099 forms (MISC and NEC) and 1096 to IRSObtains appropriate approval before entering vendor invoices the accounts payable software.Assist FP&A with weekly payments and provide support for cash forecasting.Audit and reimbursement of employee expense reports through T&E platform (Concur)Verifies authorized signatures, correct general ledger account numbers, discounts, absence of sales tax, appropriate documentation and supporting backup.Establish best practices for respective functions and migration of vendors to electronic payments.10%Assists with corporate credit card journal entries and verifies appropriate documentation and supporting backup, authorized signatures, and correct general ledger account numbers.Responsible for filing and reconciliation of monthly/quarterly (customer) sales tax remittance to states and municipalities as required.5%Other responsibilities including but not limited to:Identifies, researches, and troubleshoots payment status, exception items, out-of-balance transactions, returned direct deposits, positive-pay discrepancies, old outstanding items, etc.Assists supervisor with projects including but not limited to department of labor reports, payroll tax returns, electronic W-2 consent, year ending tax forms, and unclaimed property filings.Compiles salary history for bank employment verifications.Assist with external audit as requiredPerforms all other duties as assignedRequirementsAuthorized to work in the US without sponsorshipTwo years experience being responsible for payroll in a multi-state payroll environmentAssociate degree in accounting or related fieldEqual Opportunity EmployerEqual Opportunity Employer: All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or national origin.Requisition #cl9yfh0iw4kjc0iqeuwyp6iyl#Finance