Director Facilities Management (PTX2023-6049)

Company Overview:

RealManage is an Inc. 5000 property management firm that delivers services to homeowners associations (HOAs), condominium associations, cooperatives, luxury high-rises, municipal utility districts, and master-planned communities.

RealManage is a national firm with clients and operations in 24 states from California to Florida and from Texas to Illinois. RealManage also serves nationally-recognized developer/builder clients.

As one of the largest (#3 out of 5,000+ firms) and fastest-growing companies in the community management industry, RealManage offers exceptional solutions provided at competitive prices with the best people, best practices, and best technology of cloud-based and mobile apps. The RealManage mission is to provide comprehensive and innovative solutions; exceed the expectations of our customers; provide visibility and transparency in all that we do for our clients who place their trust in us; measure our performance and improve at the fastest rate possible; create a work environment that encourages professionalism, growth, and diversity; and grow a financially strong organization which will enable us to provide industry leading innovations apart from our competition.

RealManage is a values-based company with the following values as our guiding principles:

• Integrity: we always do the right thing.
• Respect: for our customers, employees and company; mutual respect is the cornerstone for every RealManage relationship.
• Selflessness: more than teamwork; we are part of something special and much larger than any of us.
• Personal Relationships: we are a professional services company; people do business with people they like.
• Always Improving: never satisfied, always learning and always growing; one is either getting worse or getting better...never staying the same. At RealManage, we are always getting better.
  
  

Responsibilities

Job Overview:

As a Director Facilities Management, you will play a crucial role in ensuring the efficient operation of our office spaces and facilities. You will be responsible for overseeing all aspects of office moves, changes, renewals, maintenance, and contracts related to our office spaces. With over 60 locations nationwide and 2500+ employees, this role requires excellent organizational skills, attention to detail, and the ability to work effectively with various departments.

We are a rapidly growing company that needs an individual who can develop a strategy for the allocation of current space and future growth requirements.

Key Responsibilities:

Office Moves and Changes:

• Anticipate future needs based upon current growth trends.
• Spatial planning for current and future needs
• Manage the entire process of office moves, changes, and renewals from start to finish.
• Coordinate with various departments and external vendors to ensure smooth transitions.
• Ensure that office layouts and configurations meet the needs of employees and the organization.

Contract and Lease Management:

• Maintain a comprehensive database of all contracts, permits, and leases related to office facilities.
• Monitor and track contracts for services such as alarms, telecom, water rentals, gas, electricity, and other utilities.
• Manage lease agreements for large equipment, including copiers, mail machines, and other office appliances.
• Ensure compliance with contract terms and renewal deadlines.
• Negotiate and renew contracts as needed to optimize cost-efficiency.

Budget Management:

• Collaborate with the finance department to develop and manage the facilities budget.
• Monitor expenses, identify cost-saving opportunities, and report on budget performance.

Vendor and Supplier Management:

• Establish and maintain relationships with vendors and suppliers.
• Evaluate vendor performance and negotiate contracts to secure favorable terms.

Qualifications

Qualifications:

• Prior experience in a high growth company with multiple locations across the Unites States
• Proven experience in facilities management or a related role.
• Strong project management skills.
• Excellent communication and interpersonal skills.
• Proficiency in contract management and negotiation.
• Knowledge of safety and emergency response protocols.
• Highly organized with strong attention to detail.
• Ability to prioritize and multitask effectively.
• Proficiency in using facilities management software and tools.
• Knowledge of relevant laws and regulations pertaining to facility management.
  
  

Pay and Benefits:

$80,000 to $100,000, depending on education and experience.

Benefits include:

• Medical Insurance
• Dental Insurance
• Vision Insurance
• Life and Disability Insurance
• HSA (Required High Deductible Medical Plan to be eligible)
• FSA
• Education Reimbursement
• 401K matching
• Employee Assistance Program (EAP)
• 9 paid Holidays