Construction Project Coordinator

With more than 225 branch offices across North America, Associa is building the future of community for nearly five million residents worldwide. Our 11,000+ team members lead the industry with unrivaled education, expertise, and trailblazing innovation. For more than 43 years, Associa has brought positive impact and meaningful value to communities. To learn more, visit www.associaonline.com.

Job Description

Do you want to help people make their house a home? Do you thrive on great project management and organization? Dreaming of a long-lasting stable career? Love a job helping people?

Welcome to Blue Mountain, an Associa Company! All the parts you love about your current roles, plus some serious work-life balance at a company who cares about your well-being.

We want to hire a Construction Coordinator who shares our vision, values and commitment to superior customer service. This role is responsible for the successful planning, execution, monitoring, reporting and closure of their assigned projects. The Construction Coordinator is the liaison between the Community Managers and contractors and vendors, providing continual communication throughout the project’s duration, tracking projects so that are completed on time and within budget.

This position will cover projects at many different communities throughout the larger Portland Metro area, including Vancouver, Hillsboro, Beaverton and more.

If you're a determined self-starter with a passion for finding solutions, we want to meet you!

What's in it for me?

Besides all the things you'd expect from any company (medical, dental, vision, 401k with company matching, life insurance, short & long term disability) we believe you deserve more than that -- At Associa, you'll get great perks and discounts, continual professional training & career planning, money towards lifestyle and wellness activities (we call this Benefits Plus). Most importantly, you will get a fulfilling career and a company that becomes your family!

• Schedule (days/times)
• Opportunity for Career Advancement within Blue Mountain and Associa
• Fun family culture within the office
  
  

Responsibilities

Duties include but are not limited to:

• Analyze, report and communicate comprehensive vendor proposals in a detailed manner
• Critically evaluate information from multiple sources and report in detail
• Review maintenance plans and reserve studies to identify upcoming maintenance; plan, schedule and complete maintenance
• Provide administrative, project and team support for the contracting and billing of all projects
• Perform site visits to record, measure and inspect properties, and identify common assets and components (take photos)
• Coordinate projects with community managers, HOA Boards, Builders and Developers
• Perform building envelope inspections for selected communities and use data for reserve study updates
• Find and maintain lasting relationships with qualified Contractors/vendors
• Send out RFPs/scope of work, review proposals/contracts
• Community on-site visits to perform minor repairs; inspect components to determine necessary work/maintenance
• Coordinate emergency related issues and communicate insurance claims with Community Managers
• Review HOA governing documents for community compliance; and review reserve studies for scheduled/planned work
• Emergency/after hour on-call schedule is required
• Other duties as assigned
  
  

Requirements

Knowledge & Skills:

• Proficient knowledge of Microsoft Office (Word, Excel, Outlook, etc.)
• Knowledge of conflict resolution techniques at a proficient level.
• Professional communication skills (phone, interpersonal, written, verbal, etc.).
• Professional customer service skills.
• Self-motivated, proactive, detail oriented and a team player.
• Time management and time critical prioritization skills.
• Ability to communicate respectfully and effectively, both verbally and in writing.
  
  

Education & Experience

• Knowledge and ability to read construction documents and perform scale measurements (plans, maps, specifications) preferred
• Knowledge of construction terminology processes.
• Comply with current standards and practices established by CAI, subject to all federal, state and local laws.
• Knowledge of HOA management and reserve studies.
  
  

Certifications or Licenses:

• Reserve Specialist (RS) Designation through the CAI is preferred.
• Valid Driver's License required.
  
  

All positions are required to pass a background check, driving record check, and drug screen prior to start of employment.

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.