Construction Clerk

With more than 225 branch offices across North America, Associa is building the future of community for nearly five million residents worldwide. Our 11,000+ team members lead the industry with unrivaled education, expertise, and trailblazing innovation. For more than 43 years, Associa has brought positive impact and meaningful value to communities. To learn more, visit www.associaonline.com.

Job Description

Under the general supervision of the President primarily and the Vice President of Construction secondarily, the candidate for this position performs technical and clerical work involving the construction and restoration work performed by Lincoln Hancock Restoration. The role of the Clerk is to document the change order activities on the job; capturing labor, equipment, materials, and consumables used daily in the restoration of the project.

RESPONSIBILITIES:

• The Clerk acts as a pivotal liaison in the transition from Sales to Construction (client project contracts, change orders, client final sign-off, project start-up checklist, past due AR accounts, client observation tracking in Procore).
• Daily check-ins with the President and all Project Managers, in addition to regular communication with the V.P. of Construction.
• On large projects, the Clerk receives and relays to Adjuster or Building Consultant any requests for information by the contractors and prepares written field notes.
• The Clerk is expected to work alongside the Construction team to evaluate the work completed on the project and to produce a detailed and accurate accounting of the work as performed, including weather conditions, location details, and equipment used.
• Responsible for all activity within the American Institute of Architects (AIA) Software – including but not limited to change orders, payment applications, schedule adjustments and specifically forms G702 and G703.
• Perform related duties as assigned.
  
  

Requirements

QUALIFICATIONS & SKILLS:

• Thorough knowledge of the principles, methods, materials, and equipment common to the restoration and mitigation of projects
• Proficient knowledge of the building trades, inspection practices, and Xactimate
• Ability to establish and maintain cooperative relationships with Project Managers, Adjusters, Building Consultants, and the Construction Managers on-site.
• Ability to keep accurate records and prepare detailed reports.
• Ability to effectively use computer applications such as ProCore, Sage, and Excel to perform the essential duties of the position.
  
  

ROLE EXPECTATIONS:

• This position requires minimal but occasional travel to job sites.
• The Clerk may work independently or on projects in partnership with Project Managers or the Construction Manager.
• The Clerk’s work is subject to review by the Construction Project Manager, Adjuster, or Building Consultant on the project.
• Initiative, integrity, and honesty commensurate with the duties of the position
  
  

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.