Community Association Event Coordinator

With more than 225 branch offices across North America, Associa is building the future of community for nearly five million residents worldwide. Our 11,000+ team members lead the industry with unrivaled education, expertise, and trailblazing innovation. For more than 43 years, Associa has brought positive impact and meaningful value to communities. To learn more, visit www.associaonline.com.

Job Description

An Event Coordinator/Communication Specialist is an individual who directs, coordinates and effectively plans community events such as professional sporting events, annual picnics, holiday parties and other social gatherings, and communicates various levels of correspondence with homeowners via email, telephone and Association website. An event coordinator/communication specialist either works alone or with team. In a team the coordinator is charged with the management and supervision of clerical, technical and other junior personnel.

Planning, organizing, promoting, facilitating and coordinating different types of events.

• Monitoring and coordinating the timeline of an event.
• Preparing event reports.
• Supervising and coordinating the activities of the catering personnel as well as subcontractors.
• Providing guidance and information pertaining to the event to the clients.
• Preparing the event budget.
• Ensuring that all contractual obligations are met.
• Ensuring that quality client/customer standards are upheld at all times.
• Ensuring the event venue is ready on time.
• Preparation of event contracts.
• Scheduling events and coordinating appointments.
• Creating and revising plans and layouts for different events.
• Liaising with Community Association Manager to ensure that the client’s needs and expectations are effectively met.
• Ensuring the event location fulfils all building, health and safety requirements.
• Updating association website and social media feeds as needed.
• Promoting positive public relations with homeowners and members of the community.
  
  

Requirements

Knowledge of general office equipment (copier, fax, phone systems, etc.).

 Knowledge of conflict resolution techniques at a proficient level.

 Professional communication skills (phone, interpersonal, written, verbal, etc.).

 Professional customer service skills.

 Self-motivated, proactive, detail oriented and a team player.

 Time management and time critical prioritization skills.

High School diploma or GED Required

 Associates Degree Preferred

 0 – 3 years of directly related or closely related experience

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.