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Job Description
Job Title: CMA Part Time Onsite Administrative Assistant
Job Type: Part Time
Reports To:Community Association Manager
FLSA Status:Non-Exempt
Supervises Others:No
Work Schedule:20 hours per week - Monday, Wednesday, Friday
Compensation:$20.00 per hour
Position Purpose
- Performs full administrative and general support duties to assist Association Manager.
Major Tasks, Responsibilities And Key Accountabilities
- Maintains electronic and hard copy filing system and efficient information retrieval system.
- Performs clerical duties which include photocopying, faxing, and preparing large volumes of documents for mailing.
- Assists Property Managers to track and record charges to specific properties.
- Assists Property Managers with researching account information.
- Runs all Compliance, Architectural and gate reports for Property Managers.
- Assists Property Managers with scheduling amenities for residents.
- Provides excellent customer service to clients and other employees.
- Coordinates courier for outside print jobs and any other work-related documents/packages.
- Maintains key fobs and access cards.
- Assists with any special projects as assigned.
Nature and Scope
- Must possess excellent verbal communication skills -- will be communicating with all levels of personnel, so clear and concise communication is a must.
- Excellent customer service and organizational skills are required.
- Must be accurate, detail-oriented, and dependable.
- Must be a self-starter and be able to work independently without supervision.
- Must have strong multi-tasking skills and meet reasonable deadlines.
- Must have a positive and professional appearance, attitude, and demeanor.
- Must consistently contribute as a team player.
Requirements
Education Required
- Proficiency using Microsoft Office applications and Outlook email.
- Experience using VMS or other Accounting Software.
- Bachelor’s Degree preferred, but equivalent experience / coursework may be accepted.
Environmental Job Requirements:
- Primarily located in a comfortable indoor area but will require some time spent outside inspecting the community.
- Demands accuracy.
- May be involved in difficult situations.
- Minimum Qualifications: Must pass a background check.
- Preferred skills in Vantaca HOA Accounting software, Strongroom AP System.
Disclaimer
The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. This is not an all- inclusive job description; therefore, management has the right to assign or reassign schedules, duties, and responsibilities to this job at any time.
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.