CMA Part-Time Administrative Clerk

With more than 225 branch offices across North America, Associa is building the future of community for nearly five million residents worldwide. Our 11,000+ team members lead the industry with unrivaled education, expertise, and trailblazing innovation. For more than 43 years, Associa has brought positive impact and meaningful value to communities. To learn more, visit www.associaonline.com.

Job Description

Part Time Office Assistant Job Description

• Start date is 9/3/2024***
  
  

Nature and Scope:

• Must possess excellent verbal and written communication skills
• Must possess excellent customer service and organizational skills
• Must be accurate, detail oriented and dependable
• Must be punctual
• Must be a self-starter and able to work independently without supervision
• Must have strong multi-tasking skills
• Must have a positive and professional appearance, attitude, and demeanor
• Must consistently contribute as a team player
• Must meet reasonable deadlines
• Ability to handle possible difficult situations
• Proficiency using Microsoft Office Applications and Outlook email
• Proficiency using Google Suites Applications, Ability to master Vantaca and Reporting Systems
  
  

Tasks and Responsibilities:

• Greet each person who enters the Town Hall and direct them to the appropriate person
• Welcome new residents providing a map and details about the property, and registering for the SummerGrove website, and information about open board meetings
• Answer phones, check voicemails, and forward messages to the appropriate person
• Answer emails
• Scheduling reservations for all amenities
• Adding events and maintaining the office calendar
• Issue and activate amenity access fobs
• Issue seasonal passes, boat decals and boat launch keys
• Issue receipts for all monetary transactions
• Approve pending members on the SummerGrove website
• Updating contact information in Vantaca and the SummerGrove website
• Assisting with log in help in Vantaca and the SummerGrove website
• Sending portal keys and statements through Vantaca
• File completed forms in the appropriate place
• Maintain office supplies, Town Hall supplies, and office forms
• Clerical duties as assigned
• Other duties as assigned by the Property Manager, Modifications and Covenant Coordinator, and/or at the request of the BOD
  
  

Compensation: $16.00 per hour

Hours: Monday- Thursday 11am- 6pm and possible extra hours on weekends during summer months

Requirements

Education: High School or Higher

Experience: 3 years of relevant experience

Required:18 years or older; pass drug test and background test

Environmental Job Requirements:

• Physical demands involve processing and moving incoming and outgoing boxes (25-30 lbs)
• Lengthy periods of sitting, standing, bending and stooping may be required
• Standing, sitting, walking, and climbing may be required.
• The employee may be required to work at a computer and speak on the phone for extended periods of time.
  
  

Disclaimer

The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. This is not an all- inclusive job description; therefore, management has the right to assign or reassign schedules, duties, and responsibilities to this job at any time.

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.