CMA Assistant Community Association Manager

With more than 225 branch offices across North America, Associa is building the future of community for nearly five million residents worldwide. Our 11,000+ team members lead the industry with unrivaled education, expertise, and trailblazing innovation. For more than 43 years, Associa has brought positive impact and meaningful value to communities. To learn more, visit www.associaonline.com.

Job Description

Please note this position begins July 1, 2024***

Position Purpose:

The On-Site Assistant Property Manager reports to the Property Manager and management agent and receives all direction from the management agent. The On-Site Assistant Property Manager must respect positions of the Board of Directors but should not receive direct work orders from board members unless receives prior authority from the management agent to do so.

Major Tasks, Responsibilities and Key Accountabilities:

 Violation drives 3 day a week
 The submission of ARC request to the architect and relay the decision to the homeowner. 
 Send weekly Buzz to the Association
 Complete and update the monthly information in the Gazette
 Update the website and provide new Homeowner access
 Coordinate Events throughout the community

Additional Tasks include however not limited to:

 Assist the Homeowner Association in the competitive bidding process for property improvements,

standard maintenance issues and contracts.

 Assist in the coordination of the Annual meeting and Election of Board Members. 
 Provide input in selection of contractors and in developing contract specifications. 
 Supervise contractors providing recurring services and monitor specific contractor performance to

ensure substantial compliance with contract specifications.

 Perform regular site visits to maintain knowledge or property. 
 Receive service requests for repairs or maintenance of property; common grounds, monuments,

signage, street lighting, paving, play parks, tennis courts, pool, Clubhouse, and any other amenities.

 Arrange for prompt response to emergency service requests. 
 May also serve in receptionist and administrative assistant roles to handle incoming telephone

calls, typing of reports, correspondence and to maintain records of the Association for files.

 Research and supply information to Board or Committees as needed for rules, violation reports and

Declaration of Covenants.

 Coordinate legal issues with Association’s Attorney of Record. 
 Prepare Annual Budget to include contract pricing, review insurance needs and costs, project

operating costs per line item on budget and review for capital improvement expenditures for facility

and equipment.

 Enforce Community Rules and Regulations as stipulated by Board and Covenants. 
 Communicate Board or Committee decisions to residents living in Community. 
 Partner with homeowner committees to implement approved decisions for activities of the

Association, i.e., tennis, pool, finance, landscape, social, covenants and ACC.

 Assist Activities Director, Tennis Director, Pool Guards or Manager in the implementation of their

duties, including drafting emails and/or newsletter articles to residents.

 Work with Developer/Board to create viable Association and transition it to homeowners. 
 Attend monthly Board meetings, prepare Agenda, follow up and implement Board action items. 
 Attend, when necessary, Committee meetings or Association functions. 
 Coordinate local County and Association functions or inspections or repairs of facilities as needed. 
 Serve as liaison between the Board, homeowners, and vendors. 

Position Qualifications:

 Working knowledge of the budgeting process
 Working knowledge of Windows operating systems
 Project management skills
 Strong interpersonal communication and organizational skills
 Excellent written and verbal communication skills

Job Type:Full-time

Salary:$55,000.00 to $65,000.00 per year

Benefits:

401(k)
Dental insurance
Health insurance
Life insurance
Paid time off
Vision insurance

Requirements

Design/ Architectural background a plus

CAM license a plus

Disclaimer

The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. This is not an all- inclusive job description; therefore, management has the right to assign or reassign schedules, duties, and responsibilities to this job at any time.

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.