CMA Assistant Community Association Manager

With more than 225 branch offices across North America, Associa is building the future of community for nearly five million residents worldwide. Our 11,000+ team members lead the industry with unrivaled education, expertise, and trailblazing innovation. For more than 43 years, Associa has brought positive impact and meaningful value to communities. To learn more, visit www.associaonline.com.

Job Description

Position Purpose:

The On-Site Assistant Property Manager reports to the Property Manager and management agent

and receives all direction from the management agent. The On-Site Assistant Property Manager

must respect positions of the Board of Directors but should not receive direct work orders from board

members unless receives prior authority from the management agent to do so.

Major Tasks, Responsibilities and Key Accountabilities:

• Violation drives 3 day a week
• The submission of ARC request to the architect and relay the decision to the homeowner.
• Send weekly Buzz to the Association
• Complete and update the monthly information in the Gazette
• Update the website and provide new Homeowner access
• Coordinate Events throughout the community
  
  

Additional Task include however not limited to:

• Assist the Homeowner Association in the competitive bidding process for property improvements,
  
  

standard maintenance issues and contracts.

• Assist in the coordination of the Annual meeting and Election of Board Members.
• Provide input in selection of contractors and in developing contract specifications.
• Supervise contractors providing recurring services and monitor specific contractor performance to
  
  

ensure substantial compliance with contract specifications.

• Perform regular site visits to maintain knowledge or property.
• Receive service requests for repairs or maintenance of property; common grounds, monuments,
  
  

signage, street lighting, paving, play parks, tennis courts, pool, Clubhouse, and any other amenities.

• Arrange for prompt response to emergency service requests.
• May also serve in receptionist and administrative assistant roles to handle incoming telephone
  
  

calls, typing of reports, correspondence and to maintain records of the Association for files.

• Research and supply information to Board or Committees as needed for rules, violation reports and
  
  

Declaration of Covenants.

• Coordinate legal issues with Association’s Attorney of Record.
• Prepare Annual Budget to include contract pricing, review insurance needs and costs, project
  
  

operating costs per line item on budget and review for capital improvement expenditures for facility

and equipment.

• Enforce Community Rules and Regulations as stipulated by Board and Covenants.
• Communicate Board or Committee decisions to residents living in Community.
• Partner with homeowner committees to implement approved decisions for activities of the
  
  

Association, i.e., tennis, pool, finance, landscape, social, covenants and ACC.

• Assist Activities Director, Tennis Director, Pool Guards or Manager in the implementation of their
  
  

duties, including drafting emails and/or newsletter articles to residents.

• Work with Developer/Board to create viable Association and transition it to homeowners.
• Attend monthly Board meetings, prepare Agenda, follow up and implement Board action items.
• Attend, when necessary, Committee meetings or Association functions.
• Coordinate local County and Association functions or inspections or repairs of facilities as needed.
• Serve as liaison between the Board, homeowners, and vendors.
  
  

Position Qualifications:

• Working knowledge of the budgeting process
• Working knowledge of Windows operating systems
• Project management skills
• Strong interpersonal communication and organizational skills
• Excellent written and verbal communication skills
  
  

Requirements

Education Required:

• College degree preferred
• Proficiency with Microsoft Office applications and Outlook email
  
  

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.