CMA Assistant Community Association Manager

With more than 225 branch offices across North America, Associa is building the future of community for nearly five million residents worldwide. Our 11,000+ team members lead the industry with unrivaled education, expertise, and trailblazing innovation. For more than 43 years, Associa has brought positive impact and meaningful value to communities. To learn more, visit www.associaonline.com.

Job Description

Position Purpose:

The On-Site Assistant Property Manager reports to the Property Manager and management agent, and receives all direction from the management agent. The On-Site Assistant Property Manager must respect positions of the Board of Directors, but should not receive direct work orders from board members unless receives prior authority from the management agent to do so.

Major Tasks, Responsibilities and Key Accountabilities:

• Assist the Homeowner Association in the competitive bidding process for property improvements, standard maintenance issues and contracts.
• Assist in the coordination of the Annual meeting and Election of Board Members.
• Provide input in selection of contractors and in developing contract specifications.
• Supervise contractors providing recurring services and monitor specific contractor performance to ensure substantial compliance with contract specifications.
• Perform regular site visits to maintain knowledge or property.
• Receive service requests for repairs or maintenance of property; common grounds, monuments, signage, street lighting, paving, play parks, tennis courts, pool, Clubhouse and any other amenities.
• Arrange for prompt response to emergency service requests.
• May also serve in receptionist and administrative assistant roles to handle incoming telephone calls, typing of reports, correspondence and to maintain records of the Association for files.
• Research and supply information to Board or Committees as needed for rules, violation reports and Declaration of Covenants.
• Coordinate legal issues with Association’s Attorney of Record.
• Prepare Annual Budget to include contract pricing, review insurance needs and costs, project operating costs per line item on budget and review for capital improvement expenditures for facility and equipment.
• Coordinate with landscaping contractor all grounds and maintenance issues, seasonal color installation, pine straw installation, tree, sod, shrub maintenance or replacement, irrigation/backflow maintenance and inspections.
• Schedule regular inspections of fire, electrical, plumbing systems and obtain issuance of required Permits by local and State authorities.
• Enforce Community Rules and Regulations as stipulated by Board and Covenants.
• Communicate Board or Committee decisions to residents living in Community.
• Partner with homeowner committees to implement approved decisions for activities of the Association; i.e. tennis, pool, finance, landscape, social, covenants and ACC.
• Assist Activities Director, Tennis Director, Pool Guards or Manager in the implementation of their duties, including drafting emails and/or newsletter articles to residents.
• Oversee payment of invoices for the Association, order Annual Audit and assist firm conducting Audit in obtaining records, order tax return to be filed for Association, and insure Annual Registration of Corporation with State.
• Work with Developer/Board to create viable Association and transition it to homeowners.
• Attend monthly Board meetings, prepare Agenda, follow up and implement Board action items.
• Attend when necessary Committee meetings or Association functions.
• Coordinate local County and Association functions or inspections or repairs of facilities as needed.
• Serve as liaison between the Board, homeowners and vendors.
  
  

Position Qualifications:

• Working knowledge of the budgeting process
• Working knowledge of Windows operating systems
• Project management skills
• Strong interpersonal communication and organizational skills
• Excellent written and verbal communication skills
  
  

Job Type: Full-time

Salary: $40,000.00 - $46,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance
  
  

Experience level:

• 3 years
  
  

Schedule:

• 8 hour shift
• Monday to Friday
  
  

Experience:

• Property management: 3 years (Required)
• Project Management: 3 years (Required)
  
  

Work Location:Onsite

Requirements

Education Required:

• College degree preferred
• Proficiency with Microsoft Office applications and Outlook email
• CAM or real estate license required
  
  

Ability to commute/relocate:

• Birmingham, AL: Reliably commute or planning to relocate before starting work (Required)
  
  

License/Certification:

• Driver's License (Required)
• Community Association Manager (Preferred)
  
  

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.