CMA Administrative Assistant

With more than 225 branch offices across North America, Associa is building the future of community for nearly five million residents worldwide. Our 11,000+ team members lead the industry with unrivaled education, expertise, and trailblazing innovation. For more than 43 years, Associa has brought positive impact and meaningful value to communities. To learn more, visit www.associaonline.com.

Job Description

Position Purpose

• Performs full administrative and general support duties to assist a team of Property Managers and
  
  

other members of the senior management team.

Major Tasks, Responsibilities And Key Accountabilities

• Maintains electronic and hard copy filing system and efficient information retrieval system.
• Performs clerical duties which include photocopying, faxing, and preparing large volumes of
  
  

documents for mailing.

• Assists Property Managers to track and record charges to specific properties.
• Assists Property Managers with researching account information.
• Runs all Compliance, Architectural and gate reports for Property Managers.
• Assists Property Managers with scheduling amenities for residents.
• Provides excellent customer service to clients and other employees.
• Coordinates courier for outside print jobs and any other work related documents/packages.
• Maintains key fobs and access cards.
• Assists with any special projects as assigned.
  
  

Nature and Scope

• Must possess excellent verbal communication skills -- will be communicating with all levels of
  
  

personnel, so clear and concise communication is a must.

• Excellent customer service and organizational skills are required.
• Must be accurate, detail-oriented, and dependable.
• Must be a self-starter and be able to work independently without supervision.
• Must have strong multi-tasking skills and meet reasonable deadlines.
• Must have a positive and professional appearance, attitude, and demeanor.
• Must consistently contribute as a team player.
  
  

Job Type:Full-time

Salary:$45,000.00 - $55,000.00 per year depending on experience

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance
  
  

Schedule:

• Monday to Friday
  
  

Experience:

• 2 years administrative experience, preferably in Onsite Property Management
  
  

Work Location:Onsite

Requirements

Environmental Job Requirements

• Physical demands involve processing, lifting & moving incoming & outgoing boxes (25 to 30 pounds).
• Lengthy periods of sitting, standing, bending, and stooping are required.
  
  

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.