Closing Coordinator

JOB DESCRIPTION

Reporting to the Executive Administrative Assistant (Administrative Team Manager), Closing Coordinators

prepare and process legal documents, liaising with Real Estate Agents, Closing Attorneys, and lenders to ensure

all parties adhere to the terms of the closing/resale agreements. In addition to managing timelines incumbents

will be experienced in handling a wide range of administrative and support-related tasks and will be able to work

independently with little or no supervision.

The ability to interact with staff (at all levels) in a fast-paced environment, sometimes under pressure, remaining

flexible, proactive, resourceful, and efficient, with a high level of professionalism and confidentiality is crucial

to this role. Expert level written and verbal communication skills, strong decision-making ability and attention

to detail are equally important.

 

Essential Duties and Responsibilities

• Handles all real estate closing requests from realtors, attorneys, paralegals, lenders, and title companies.

• Respond to correspondence containing routine inquiries from Resident Services, Community Managers,

Association Coordinators, Accounting, attorneys, paralegals, realtors, title companies, lenders, and

occasionally homeowners.

• Back up support to other members of the Administrative team, as well as, receive, sort and forward all

incoming mail when the mailroom clerk is out of the office.

• Oversees association pool and gate access programming to include collaboration with Managers and

Coordinators to ensure applicable documentation and fees are current.

• Maintains and organizes incoming association information such as assessment amounts, leasing

restrictions, insurance requirements, as well as loading required documents) for new associations in

GetDocsNow.

• Maintain databases for insurance tracking to ensure homeowners are carrying proper coverage and lease

tracking to ensure owners are following the association’s rental restrictions for HOAs that opt in for this

service. This requires communication with Community Managers/Association Coordinators, homeowners

and occasionally the HOA board.

• Ability to work independently (and) as a team player.

• Maintains association and homeowner confidential records and files.

 

Qualification/Requirement:

• High School Diploma or G.E.D

• 1-3 years previous experience in an office environment

• Strong knowledge of MS Office, including Word, Excel, PowerPoint, and Outlook

• Able to work with a diverse group of people.

• Knowledge of standard office administrative practices and procedures

• Excellent time management and multitasking skills

• Information gathering and monitoring skills

• Problem analysis and problem solving skills

 

Experience/Training:

Associate degree; or equivalent from a two-year college or technical school; or 3 years or more related

experience and/or training; or equivalent combination of education and experience.

 

Physical Demands:

40 hour work week from 8:00 A.M. – 5:00 P.M. Monday through Friday