Cash Applications Analyst - Onsite - Based in Hollywood, Florida

Fulltime- Cash Applications Analyst

 

ONSITE POSITION - located in Hollywood, Florida

 

Hourly rate: $19.23 - $20.19

 

Job Summary

 

Perform duties to process cash/check payments for designated accounts, working within the limits of prescribed routines.

 

Essential Duties & Responsibilities

 

• Process large volume of payments for multiple companies & associations following the organization and Sarbanes Oxley Standard Operating Procedures.
• Identify and review payments, prepare deposits and submit to bank, enter payment into company system.
• Coordinate and manage the Automated Clearing House (ACH) process for all companies daily.
• Daily processing of various excel files to post the payments in GP and submit EFT files to the bank.
• Generate Credit Memos and send them to clients for any overpayments.
• Process returned checks (NSF) as needed and work with Client Accounting AP on getting new checks issued.
• Reconciliation at month end of bank deposits and our internal systems to ensure everything is posted and accounted for.
• Answer inquiries, conduct research and assist in the resolution of cash receipt issues with internal and external customers and within the established timeline.
• Maintain ownership of new account detail as it relates to cash receipts.
• Generate statements and reports of payment and application history for customers as needed.
• Support the Billing team as necessary, including handling month end collection charges, and audit requests.
• Support in the collections of outstanding A/R for no longer managed properties.
• Maintain records regarding Accounts Receivables per the guidelines provided.
• Support end of month closing & annual audit procedures and provide assistance and documentation as requested.
• Recommends process improvements in the cash application process
• Trains, assists and supports fellow team members.
• Receive, review and load misc. items, monthly.

 

Additional Duties & Responsibilities

 

• Conduct business at all times with the highest standards of personal, professional and ethical conduct.
• Perform or assist with any operations as required to maintain workflow and to meet schedules. Notify supervision of unusual equipment or operating problems and the need for additional material and supplies.
• May participate in any variety of meetings and work groups to integrate activities, communicate issues, obtain approvals, resolve problems and maintain specified level of knowledge pertaining to new developments, requirements, policies, and regulatory guidelines.
• Ensure all safety precautions are followed while performing the work.
• Follow all policies and Standard Operating Procedures as instructed by Management.
• Perform any range of special projects, tasks and other related duties as assigned.

 

Supervisory Responsibility

 

No supervisory responsibility

 

Education & Experience

 

Must have a High School diploma or its equivalent and one to three years of functional experience in Accounts Receivable; or equivalent combination of education and experience. Associate’s Degree in Accounting or Business preferred.

 

Knowledge, Skills & Proficiencies

 

• Good customer service skills
• Strong verbal and written communication skills
• Detail oriented and strong organizational and multi-tasking skills
• Must have basic proficiency in Windows and Microsoft Office, including but not limited to Word, Excel and Outlook. Proficiency researching the Internet.
• Ability to work with sensitive or confidential information
• Ability to meet deadlines and work well under pressure
• Ability to work in a team environment as well as independently and be self-driven
• Critical thinking, problem solving, judgment and decision making abilities

 

Tools & Equipment Used

 

Computer and peripherals, standard and customized software applications and tools, and usual office equipment.

 

Physical Requirements/Working Environment

 

This position works under usual office conditions. The employee is required to work at a personal computer as well as be on the phone for extended periods of time. Must be able to stand, sit and walk. The incumbent must be able to work extended and flexible hours and weekends as needed. Physical demands include ability to lift up to 30 lbs.

 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

Travel

 

Work involves no or minimal travel.

 

Disclaimer

 

The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties and responsibilities to this job at any time.