Building Maintenance Coordinator

With more than 225 branch offices across North America, Associa is building the future of community for nearly five million residents worldwide. Our 11,000+ team members lead the industry with unrivaled education, expertise, and trailblazing innovation. For more than 43 years, Associa has brought positive impact and meaningful value to communities. To learn more, visit www.associaonline.com.

Summary

Job Description

Coordinates, oversees, and/or performs a wide variety of administrative and project support activities on behalf of the maintenance department. Serves as primary building maintenance contact and manages overseeing repairs for our corporate headquarters. Simple fleet vehicle administration reporting will also be included in this role.

Job Duties & Responsibilities

• Provides daily maintenance coordination and service requirements for Headquarters. Requires daily audits (walkabouts) throughout multi-floor building to spot and address facility needs. Manage Headquarters service providers and vendors.
• Provides all maintenance coordination and service requirements monthly for local warehouse. Location within 20 minutes of Headquarters. Reliable transportation required. Work with janitorial personnel to ensure building is stocked with supplies.
• Serves as support coordinator and facilitator for all assigned vehicle fleet responsibilities.
• Assists with project development and planning to ensure more efficient service and organization of the maintenance suite and Headquarters.
• Assists in the coordination, supervision, and completion of special projects as needed.
• Coordinates and oversees the day-to-day management of supplies, equipment, and facilities for the organization, as appropriate, to include maintenance, inventory management, logistics, and related activities at Headquarters.
• Performs miscellaneous job-related duties as assigned.

Requirements

EDUCATION & EXPERIENCE

• High school diploma or GED

Knowledge & Skills

• Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse environment.
• Strong MS Office/D365 skills. I.e., Word, Excel, Outlook.
• Records maintenance skills.
• Data entry skills.
• Ability to create, compose, and edit written materials.
• Ability to make administrative and procedural decisions and judgments on sensitive, confidential issues.
• Strong organizing and coordinating skills.
• Ability to supervise assigned staff including organizing, prioritizing, and scheduling work assignments.

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.