Banking Coordinator

Job Title: Banking Coordinator

 

Reports to: Banking Manager

 

Location: Irvine, CA

 

Job Summary

 

The Banking Coordinator provides treasury and banking support for our homeowner’s association. This includes depositing payments received for homeowner accounts and other misc. payments, executing authorized banking transactions, and monitoring assigned invoices during the accounts payable process.

 

Essential Duties & Responsibilities

 

The department consists of a team of Banking Coordinators who will rotate into one of the job’s core functions for a pre-determined period of time. At any given time, each individual Banking Coordinator will be assigned to one of the below core functions.

 

Core Function: DEPOSITS

 

• Remote deposit processing via check scanner
• Preparation of manual deposits where applicable
• Process on-line electronic deposit checks for clients and monitor the destruction of checks on a monthly basis.
• Research and handling of unidentified items.
• Reconciliation

 

Core Function: BANK ACCOUNTS

 

• Maintain association bank accounts, including opening and closing of accounts as authorized by association board of directors
• Facilitate updates to bank signature cards when requested
• Manage notices of dormant accounts / address changes
• Scanning and retention of bank documents

 

Core Function: MAIL

 

Perform mail duties, including:

 

• Pick-up of all checks/mail from deposit drop sites and office mailboxes.
• Sort and distribute mail to appropriate parties for processing.
• Opening of mail and batching checks in preparation for deposit.
• Research and handling of unidentified items.
• Manage email requests.
• Order bank supplies when needed.

 

Core Function: TRANSFERS

 

• Execute bank-to-bank transfers and related transactions, including:
• ACH and wire transfers
• Check requests to banks
• Code vendor invoices in AP Workflow process
• Timely and diligent follow-up on uncompleted items or transactions

 

Additional Duties & Responsibilities

 

• Use all tools provided and instructed for tracking requests and monitoring progress.
• Ensure safe keeping guidelines are followed for all checks and documents that contain confidential or sensitive information.
• Assist with special projects and research as instructed by Controller-Client Accounting or VP-Client Accounting.
• Follows quality system procedures.
• Timely for work and meetings.
• Professionalism exhibited in dress and demeanor.
• Works collaboratively within a team and individually.
• Adherence to service principle.
• Use of forms and procedures established by the company.
• Write correspondence to the standards established by the company.
• Organization of workspace.
• Attendance at all mandatory company functions.
• Other duties as assigned.

 

Supervisory Responsibility

 

None

 

Education & Experience

 

Bachelor’s Degree preferred or equivalent combination of education and experience.

 

Knowledge, Skills & Proficiencies

 

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

• Basic knowledge of Microsoft Applications, (Outlook, Access, Excel and Word).
• Good written and verbal communication skills.
• Prior banking or bookkeeping experience; or experience in a related field.

 

Tools & Equipment Used

 

Computer and peripherals, standard and customized software applications and tools, and usual office equipment.

 

Physical Requirements/Working Environment

 

This position works under usual office conditions. The employee is required to work at a personal computer as well as be on the phone for extended periods of time. Must be able to stand, sit and walk. The incumbent must be able to work extended and flexible hours and weekends as needed.

 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

Travel

 

Work involves no or minimal travel.

 

About Us

 

FirstService Residential is North America’s leading property management company, with 40 years of industry experience and a portfolio composed of more than 940 California associations. Our Orange County-based regional team provides expert HOA property management services throughout North and South Orange County. Our team of more than 15,000 associates in the U.S. and Canada includes the industry’s top talent – unrivaled in experience, innovation and dedication to service.

 

What sets us apart is our industry expertise, unmatched depth of resources, and amazing top talent from every Employee we hire.

 

Disclaimer

 

The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties and responsibilities to this job at any time.