Assistant General Manager - Los Angeles - Full Time

Action Property Management manages more high-rise residential buildings than any other management company in California. We offer exceptional residential building management to some of the most exclusive, luxury high rise condominium properties in Los Angeles, Orange County, San Francisco, and San Diego.

Action is seeking an experienced Assistant General Manager to support our General Manager for our luxury high-rise property located in Los Angeles.

Why Join Action?

Action's goal is to attract and retain the industry's top talent. We are proudly rated 4.3 Stars on Glassdoor. Check out our Glassdoor page here: https://tinyurl.com/actionglassdoor

Schedule: Monday through Friday with occasional weekends and evenings.

Compensation: 75K - 85K plus a full benefits package

Summary:

The Assistant General Manager will support the General Manager by performing various aspects essential to the basic operation of the association including supervision of the front desk staff, third party vendors, and resident services. This person serves as second in command at all times and often acts as Manager on Duty in the absence of the General Manager.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Perform all administrative tasks to ensure the smooth operation of the office, including handling correspondence, phone calls and scheduling.
• Assist in preparation and distribution of agendas, notices, reports and other documents required for monthly board and annual meetings. Take minutes of the board meetings.
• Order and maintain supplies and arrange for equipment maintenance.
• Assist General Manager with Action List items and updates.
• Maintain vendor files and insurance certifications
• Prepare and monitor non-compliance letters, hearing and decision notices.
• Update the Association's Profile, Annual Calendar, and Contracts Schedule, website, SharePoint and calendars.
• Prepare email blasts and other communications with members.
• Maintain and process electricity charges to members and coordinate with Accounts Receivable for proper billing.
• Coordinate necessary refreshments and supplies for association meetings and functions as necessary.
• Other duties as requested by General Manager.
  
  

Miscellaneous

• Act as Manager on Duty in the General Manager's absence.
• Update and distribute phone list and staff contact information.
• Conduct and document periodic interior and exterior daily inspections of the common areas and amenity rooms. Creates work orders to maintain the common areas.
• Review Daily Office and Incident Reports, manage distribution to staff members and filing
  
  

Qualifications

• At least 2 years of onsite leadership experience at a luxury high rise community or hotel.
• Experience managing front desk concierges is preferred
• Polished and professional communication and presentation
• Proactive in service and passionate about excellence
  
  

Action Property Management is an Equal Opportunity Employer and Supports a Drug Free Workplace. Pursuant to the San Francisco and Los Angeles Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.