About the job
Description
Job Description
Microsoft Suite Experience
Team Player
Excellent Communication Skills
Prioritize workload
Job Description
- Assist manager with preparation and distribution of BOD, budget and annual meeting mailing materials
- Flexible with requested hours and must be able to be onsite or applicable business office as required.
- Receive and process maintenance requests, track work orders
- Receive incoming owner and vendor calls, take appropriate action as needed and keep the manager informed
- Assist in maintenance of homeowner association follow up file and necessary changes to contact information in management working files
- Prepare and distribute welcome packages for new homeowners
- Facilitate Association and vendor mailings
- Assist in producing an Association newsletter
- Maintain Association liability insurance information
- Assist in the creation and support of an Association web site for owner access to rules, governing documents, minutes of meetings, newsletter distribution
- Create reports (landscape, work orders; delinquencies, violations) out of the management software
- Attend and take minutes for two ARB meetings per month.
- Coordinate ARB processing (architectural) requests and answering inquiries
- Assist manager on any special projects
- Back up to maintaining Association gate computer
- Serve as back up manager when association manager is out
- Assist with review of all Association contracts and preparation of bid specifications as needed
- Assist with any mailings to members as directed by manager
- Assist with preparation and distribution the agenda and packets for board of directors’ meetings
- Attend the annual homeowners meeting check in the owners, assist with election procedures
- Oversee Barcode and controlled Access to community
- Assist with Excel spreadsheets as needed for community and CAM
- Facilitate Email blasts through Mail Chimp or platform adopted by the Association
- Attend Committee Meetings as needed by Association
- Assist in the enforcement of the Association Bylaws, CC&Rs, Rules and Regulations and Architectural guidelines
- Assist and guide personnel on various tasks
Microsoft Suite Experience
Team Player
Excellent Communication Skills
Prioritize workload